Executive Assistant to Senior Leadership at Las Vegas Petroleum

Las Vegas, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Discretion, Flexibility, Problem-Solving, Communication, Writing, Interpersonal Skills, Microsoft Office Suite, Google Workspace, Executive Calendaring, Confidentiality, Travel Logistics, Project Coordination, Multitasking, Judgment, Proactive Mindset

Industry

Retail Gasoline

Description

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Minimum 7–10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

Responsibilities

The Executive Assistant will manage complex calendars, meetings, and travel for senior executives while preparing executive-level reports and coordinating cross-functional project support. This role also involves acting as a liaison between executives and various stakeholders, maintaining confidentiality, and organizing board meetings.