Executive Assistant to SVP Corporate Governance and Sustainability - Genera at Zalando

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Arrangement, Stakeholder Relationship Management, Project Management, Communication, Discretion, Confidentiality, Organizational Skills, Time Management, Google Apps for Business, Proactive Approach, Solutions-Oriented, Detail Orientation, Event Planning, Drafting Communications

Industry

Retail

Description

THE ROLE & THE TEAM Are you an exceptionally organised, proactive, and communicative individual with a passion for supporting senior leadership? We are looking for a highly skilled Executive Assistant to join our team and provide comprehensive support to our SVP Corporate Governance and Sustainability - General Counsel. In this crucial role, you'll play a key part in ensuring the smooth and efficient operation of the SVP's organisation, acting as a vital link between the SVP, their team, and various internal and external stakeholders. INCLUSIVE BY DESIGN If you think you have what it takes, we encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles! At Zalando, our vision is to be the leading pan-European ecosystem for fashion and lifestyle e-commerce – one that thrives on diversity and is truly inclusive by design. We believe that diverse teams fuel innovation and creativity, and we actively seek out talent from all backgrounds. We actively seek to reduce bias in our hiring and employment processes, focusing on your qualifications, skills, and contributions. To support this, we kindly ask that you refrain from including personal details such as your photo, age, or marital status in your CV, ensuring a fair and equitable evaluation based solely on your abilities and potential. We are committed to providing an exceptional and accessible candidate experience for everyone. If you require any accommodations to support you throughout the hiring process, please let us know – we are here to assist you. Discover more about our commitment to creating a diverse and inclusive workplace: https://jobs.zalando.com/en/our-culture/diversity-and-inclusion WHAT WE WOULD LOVE YOU TO DO (AND LOVE DOING) Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives. Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management. Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management. Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals. Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met. Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow. Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs Draft internal communications, such as updates and emails, on behalf of the SVP. Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement. Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives. WE WOULD LOVE TO MEET YOU IF Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions. Fluent in German and English; proficiency in additional languages is beneficial but not required. Proven capability to create efficiencies for senior leadership. You demonstrate excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines. You are highly discreet and maintain confidentiality in all matters. You have strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. You are proficient in Google Apps for Business and other modern office and project management tools. Prior experience in a technological, innovative environment is welcome. You exhibit a proactive and solutions-oriented approach, with a keen eye for detail. OUR OFFER Zalando provides a range of benefits, here’s an overview of what you can expect. Ask your Talent Acquisition Partner to learn more about what we offer. 27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days) 2 paid volunteering days a year Hybrid working model with up to 60% remote per week, actual practice is up to each team to best support their collaboration Work from abroad for up to 30 working days a year Employee shares program 40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners Relocation assistance available (subject to prior agreement) Family services, including counseling and support Health and wellbeing options (including Wellhub, formerly Gympass) Mental health support and coaching available Drive your development through our training platform and biannual peer-to-peer review It’s the perfect time to join Zalando on our journey, from being a pioneer in the world of e-commerce, to the Starting Point for Fashion in Europe. We connect customers, brands, and partners across 25 markets. Help us drive digital and sustainable solutions for fashion, logistics, advertising and research, bringing head-to-toe fashion to 50 million active customers through a team of diverse skill-sets, cultural backgrounds, and interests. Our values do.More - our sustainability strategy Follow us on Instagram: instagram.com/insidezalando

Responsibilities

The Executive Assistant will enhance the SVP's effectiveness by managing high-impact priorities, building stakeholder relationships, and focusing on strategic objectives, while also handling extensive calendar management and providing comprehensive administrative support. Key duties include managing travel logistics, serving as the primary point of contact, providing project management support, and organizing impactful events.