Executive Assistant to the CEO at Altana

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

170000.0

Posted On

29 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Priority Management, Inbox Triage, Stakeholder Management, Meeting Preparation, Follow-Through, System Maintenance, Discretion, Travel Planning, Logistics Coordination, Judgment, Prioritization, Operational Excellence, Communication, Proactivity, Systems Thinking

Industry

Software Development

Description

Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing. You Will CEO Time & Priority Management Own and manage the CEO’s calendar against company priorities Protect focus time, sequence meetings, and manage tradeoffs Anticipate needs through forward-looking planning Communication & Stakeholder Management Triage inbox and Slack; elevate high-signal items Draft, delegate, and resolve communications Serve as a polished point of contact internally and externally Meeting Prep & Follow-Through Ensure readiness with agendas, pre-reads, and materials Track decisions, commitments, and follow-ups Prepare briefs to increase meeting effectiveness Office of the CEO Operations Partner with the Chief of Staff on weekly planning and cadence Maintain simple systems to track priorities and actions Support consistency in how the CEO operates Confidential Matters Handle board, investor, and personnel materials with discretion Manage signatures and secure documentation Exercise strong judgment on escalation vs. resolution Travel & Logistics Own travel planning and complex logistics Coordinate leadership meetings and off-sites Support personal logistics of the CEO as needed Provide hospitality to office guests of the CEO You Have Executive Support Experience 8+ years experience, including supporting a C-suite leader Background in high-growth or fast-paced environments Judgment & Discretion Trusted with sensitive information Strong prioritization and decision instincts Operational Excellence Proven ownership of complex workflows High attention to detail and low error rate High standards for executive support Communication & Presence Clear, professional communicator Represents leadership with polish Proactivity & Systems Thinking Builds simple systems to reduce friction Anticipates needs and operates with urgency Logistics NYC-based with regular in-office presence Flexibility for off-hours support as needed Occasional travel with the CEO US Salary Range and Benefits $145,000 - $170,000 USD The salary range, to the extent specified for this role, is a good faith statement of the minimum and maximum levels of the annual based salary for the position. The base salary offered to a successful candidate will depend on a wide range of compensation factors, including, but not limited to, work experience, education and/or training, critical skills, and/or business considerations. Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package. Altana also offers either a discretionary bonus or a variable compensation plan depending on the role. Additionally, Altana offers top-tier benefits for full-time employees, including: Flexible Time Off: Altana operates with a Flexible Time Oﬀ (FTO) policy that gives you agency over your own time oﬀ so you can maximize your work-life balance. Parental Leave: We oﬀer industry leading Paid Parental Leave (PPL), providing 14 weeks of leave for non-birthing, adoptive, and foster parents and up to 26 weeks of leave for birthing parents, all paid at 100% of your base salary. Health Benefits: We have a full suite of medical, vision, and dental benefits with generous employer contributions, designed to give you flexibility and choice for your individual health situation. Our high deductible health plan is 100% employer paid for employees and supplemented with an employer contribution to your Health Savings Account (HSA). There is also a Flexible Spending Account (FSA) option. Supplemental Benefits: Altana provides life, short- and long-term disability, and AD&D insurance coverage, all at no cost to you, so you know that you and your loved ones are covered in case of an emergency. 401(k) Savings: Save for and invest in your future using our Fidelity 401(k) retirement savings program. Commuter Benefits: Save money on your commute by setting aside pre-tax funds for public transit or parking! Wellness: Because we value mental and emotional health, every Altana employee has access to a free premium subscription to Calm, the #1 app for meditation, sleep, and mindfulness. Pet Insurance: Pets are family too! Keep them healthy with Wishbone insurance and / or our Total Pet vet service and telehealth discount plan. Employee Assistance Program: Free access to confidential personal support. Dependent Care FSA: You will have access to a Dependent Care FSA, which allows you to set aside pre-tax funds for childcare expenses The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process. Our Values Our values are the core beliefs that shape who we are, what we stand for, and how we behave.They form the foundation of Altana’s culture and integrity and guide how we hire, design, build, and connect with each other and our customers. Trust: Our customers and partners entrust us with missions of the highest importance. We honor that by keeping our word, meeting commitments, and ensuring every action we take reinforces confidence in us. We rely on each other to deliver, to speak openly, and to hold ourselves accountable. Resilience: In a world of uncertainty and complexity, our work must withstand challenges, evolve with conditions, and ensure reliability over time. Resilience is both how we operate and what we deliver. It’s how we respond when things don’t go to plan –– we adapt, we support each other, and we keep moving forward. Stewardship: We are stewards of every mission we touch. Because our work impacts lives and futures, we hold ourselves accountable to delivering mission impact and never compromising. Our responsibility extends beyond individual projects to the broader system of global trade. We believe that stewardship starts from within so that we can bring focus, creativity, and excellence to our work. Each of us is personally responsible for fostering a workplace where people can thrive. And we are stewards of the greater good of the company. By holding ourselves and each other accountable, we build a culture of innovation and collective success that reflects the scale of our mission. Courage: Courage is what unlocks the seemingly impossible for our customers. It’s the core value that drives us make bold moves and take on big, complicated network problems—the ones others avoid. We know success isn't guaranteed, but we have the audacious vision to believe a solution is possible and to build it. Courage fuels our growth mindset. It means embracing challenges that make us stronger, and it’s demonstrated by how we approach hard conversations and complex projects. At Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We’re proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation. Offers related to employment at Altana will come from an Altana.ai email address. We will never ask for payment as part of the interview or onboarding process.

Responsibilities

The Executive Assistant will manage the CEO’s time, calendar, and priorities, while also handling communication triage and serving as a polished internal and external point of contact. Responsibilities also include ensuring meeting readiness, tracking decisions, supporting Office of the CEO operations, and handling confidential matters with discretion.