Executive Assistant to the CEO at Black Forest Labs

Freiburg im Breisgau, Baden-Württemberg, Germany -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Organizational Skills, Written Communication, Verbal Communication, Proactive, Resourceful, Judgment, Discretion, Ambiguity, Productivity Tools, Travel Coordination, Stakeholder Management, Email Management, Meeting Coordination, Briefing Preparation, Problem Solving

Industry

Software Development

Description

The Role We're looking for an exceptional Executive Assistant to partner with our CEO & Co-Founder during a pivotal growth phase. This isn't a traditional admin role—you'll be a strategic partner who enables our CEO to focus on what matters most: building the future of generative AI. You'll be the trusted right hand to our CEO, managing everything from complex international travel to high-stakes external communications. You'll need to be sharp, proactive, and able to exercise excellent judgment in a fast-moving startup environment. What You'll Do Executive Support Manage a complex, constantly shifting calendar with competing priorities across multiple time zones Act as gatekeeper—triaging emails, requests, and meetings to protect the CEO's time for strategic work Prepare briefing materials, meeting agendas, and ensure follow-through on commitments Draft correspondence and communications on behalf of the CEO External Relations Coordinate speaking engagements, conferences, and panels—managing invitations, logistics, and preparation Handle press inquiries and coordinate with communications teams Manage relationships with key external stakeholders including investors, partners, and industry contacts Travel Coordination Arrange complex international travel (flights, accommodation, ground transportation, visas where needed) Build detailed travel itineraries that anticipate needs and maximize efficiency Handle last-minute changes and problem-solve on the fly Who You Are Essential 3+ years as an EA supporting C-level executives, ideally in tech or fast-growth startups Exceptional organizational skills and ability to manage competing priorities without dropping balls Outstanding written and verbal communication—you can draft emails that sound like they came from the CEO Proactive and resourceful—you anticipate needs before being asked and find solutions independently Excellent judgment and discretion with sensitive information Comfortable with ambiguity and rapid change Proficiency with modern productivity tools (Google Workspace, Slack, etc.) Bonus Points Experience managing international travel and multi-timezone coordination Background supporting technical founders What We Offer Competitive salary and equity Opportunity to work at the cutting edge of generative AI Close partnership with leadership during a high-growth phase

Responsibilities

The Executive Assistant will manage the CEO's complex calendar, triage communications, and prepare briefing materials. Additionally, they will coordinate travel and manage relationships with key external stakeholders.