Executive Assistant to the CEO at DotYeti Design

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Appointment Setting, Hubspot CRM, Inbox Triage, Project Management, Research, Sales Collateral Preparation, Travel Booking, Expense Reporting, Confidentiality, Written Communication, Verbal Communication

Industry

Graphic Design

Description

Executive Assistant - DotYeti Important Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time). We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations. What you'll do: Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books. CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks. Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed. Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible. Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals. Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting. Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information. Our ideal candidate: Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines. With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence. You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated. Can work in PST working hours. Bonus Points for: Previous startup and/or design agency experience. Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives. What We Offer: Fully Remote Work: Enjoy the flexibility of a remote work environment. Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage. Professional Growth: Opportunity to grow with a talented and collaborative team. Competitive Compensation: Competitive salary with yearly and surprise raises. Equipment Allowance: Allowance provided to equip your home office. Hiring Process: Initial Interview Second-level Interview Final Interview Job Offer! Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.

Responsibilities

Manage the CEO's complex calendar, CRM, and inbox to ensure smooth daily operations and client relationship management. Coordinate meeting action items, conduct prospect research, and handle personal administrative tasks.