Executive Assistant - to the CEO at Edelman Heating, Cooling, Plumbing, Electric & Solar

Fairbury, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Time Management, Operational Liaison, Confidential Communications Management, Travel Logistics, Special Projects Research, Proactive Style, Technical Mastery, Unwavering Discretion, Exceptional Communication Skills

Industry

Building Construction

Description

Description Edelman is not your average home services company. With our BHAG to become a billion-dollar company spanning from Wisconsin to Florida, we are in a period of intense, rapid growth fueled by excellence in service (HVAC, Plumbing, Electric, Solar) and ambitious acquisitions. The Executive Assistant to the CEO is the Chief of Staff for Kraig’s time and focus. You will be the primary operational and administrative partner responsible for optimizing the CEO's bandwidth, managing highly confidential company and personal matters, and serving as a diplomatic liaison between the CEO, the leadership team (COO, CFO, CAO), the Board, and external partners (including M&A targets). This role requires a leader who is humbly confident, deeply values Radical Honesty, and is relentlessly Solutions Driven. If you thrive in an entrepreneurial environment where your proactivity directly impacts the company's long-term success, this is your opportunity. Key Responsibilities (The Core Focus) Strategic Time Management & Gatekeeping: Serve as the primary filter for the CEO’s time, owning a complex calendar that spans internal operations, strategic planning, investor/M&A meetings, and personal commitments. This requires superior judgment and a deep understanding of corporate priorities. Operational & Board Liaison: Prepare and compile comprehensive materials for Board meetings, executive team meetings, and investor presentations. Record meeting minutes for the Executive Team, tracking action items and ensuring follow-through by responsible leaders. Confidential Communications Management: Draft, review, and manage highly sensitive internal and external correspondence, communications, and reports, often acting as the CEO’s voice with impeccable discretion. Manage all files, documents, and records related to M&A and corporate development. Travel & Logistics: Manage all aspects of complex, multi-city travel (domestic and potentially multi-state/regional) and detailed itineraries. Prepare and reconcile detailed expense reports for the CEO. Special Projects & Research: Conduct research, synthesize complex information, and create executive summaries on competitive intelligence, potential acquisition targets, and industry trends to inform the CEO's strategic decision-making. What You Bring (Skills & Experience) Experience: Minimum 5+ years of experience supporting C-Level executives (CEO, President, or Managing Partner), preferably in a high-growth, entrepreneurial, or multi-site/multi-state service business. The Right Mindset: A proactive, "anticipatory" style. You don't wait to be told what to do; you see the next two steps and take action with limited direction. Technical Mastery: Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a proven ability to master new technology quickly. Direct experience with a comprehensive CRM like ServiceTitan or similar operational software is a strong advantage. Unwavering Discretion: Proven ability to handle highly confidential financial, strategic (M&A), and personnel information with the utmost integrity and professionalism. Communication: Exceptional written and verbal communication skills, with the ability to adjust tone and style when interacting with technicians, customers, C-Level executives, and financial partners. Why Edelman? (Our Value Proposition) Be a Growth Leader: This is a front-row seat to the execution of a billion-dollar growth strategy across multiple trades. Your work directly enables this vision. Culture of Integrity: Join a team that is genuinely Radically Honest and Humbly Confident, rooted in faith and family values. Competitive Compensation: We offer a highly competitive salary, bonus structure, and comprehensive benefits package commensurate with the responsibility of this critical executive role.

Responsibilities

The Executive Assistant will manage the CEO's complex calendar and serve as a liaison between the CEO and various stakeholders. This role also involves preparing materials for meetings and managing confidential communications.