JOB SUMMARY

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is crucial in ensuring the smooth operation of the executive office, providing comprehensive administrative support, and managing various projects. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

SKILLS

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with calendar management using Microsoft Outlook Calendar.
• Familiarity with DocuSign for document management and electronic signatures.
• Excellent typing skills with a keen eye for proofreading details.
• Previous administrative experience or personal assistant experience is preferred.
• Knowledge of bookkeeping principles and office management practices.
• Strong communication skills both written and verbal; adept at transcription tasks.
• Ability to work independently while also being a collaborative team player in a dynamic environment. We invite qualified candidates who are ready to contribute their expertise in supporting our CEO’s vision to apply for this exciting opportunity as an Executive Assistant.
  Job Type: Contract
  Pay: $16,000.00 - $20,000.00 per year
  Work Location: Remot

• Provide executive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Organize and plan events, ensuring all logistics are handled seamlessly.
• Maintain accurate records and files, including data entry and bookkeeping tasks using QuickBooks.
• Assist with project coordination by tracking progress and ensuring deadlines are met.
• Handle phone etiquette professionally while managing multi-line phone systems.
• Prepare documents, reports, and presentations using Microsoft Office and Google Workspace.
• Proofread and transcribe correspondence as needed to ensure clarity and accuracy.
• Manage office operations, including clerical duties such as filing, data entry, and front desk responsibilities.
• Provide excellent customer service by addressing inquiries and maintaining positive relationships with clients and stakeholders.