Executive Assistant to the CEO- Immediate start at St Vincents Health Australia Group Support Services

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

0.0

Posted On

29 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Stakeholder Management, Microsoft Office Suite, Minute Taking, Agenda Preparation, Time Management, Professional Communication, Confidentiality, Organizational Skills, Event Coordination, Problem Solving

Industry

Hospitals and Health Care

Description

Job Description: St Vincent’s Private Hospital Melbourne (SVPHM) is a facility of St Vincent’s Health Australia under the stewardship of Mary Aikenhead Ministries. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee. We are seeking an enthusiastic and experienced Executive Assistant to provide high-level support to our Chief Executive Officer (CEO) on a fixed-term contract of approximately eight months. Based at our Fitzroy campus, with responsibilities across associated departments, this is an exciting opportunity to work closely with the CEO in a dynamic and fast-paced healthcare environment. The successful applicant will provide exceptional executive and administrative support while managing competing priorities with professionalism and discretion. You will possess outstanding organisational and communication skills, excellent attention to detail, and the ability to build effective working relationships across all levels of the organisation. A proactive approach, sound judgement, and the ability to thrive in a busy environment are essential for success in this role. You will be responsible for managing the Chief Executive Officer (CEO) schedule as well as overseeing the coordination of various activities and events across the entire Fitzroy site. You will also be required to foster relationships with key stakeholders across the hospital and our other Victorian sites. The successful candidate will have: Demonstrated experience as an Executive Assistant or in a senior administrative support role, ideally supporting senior executives. Exceptional organisational and time management skills, with the ability to manage multiple priorities and meet competing deadlines. Outstanding verbal and written communication skills, with the confidence to liaise professionally with executives, clinicians, and stakeholders at all levels. A high level of discretion, professionalism, and the ability to maintain strict confidentiality. Advanced proficiency in the Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel. Strong attention to detail and a commitment to producing accurate, high-quality work. Experience coordinating meetings, preparing agendas, taking minutes, and managing executive diaries. A proactive, flexible, and solutions-focused approach, with the ability to work both independently and collaboratively. Excellent interpersonal skills and a positive, customer-focused attitude. Knowledge & understanding of the health industry is desirable but not essential How to Apply: Your application must contain a cover letter and CV to be considered. For further information about this role please contact Talent Partner Denise on denise.men@svha.org.au. Benefits include: A supportive and friendly atmosphere, salary packaging (increase your take home pay), ongoing education support, comprehensive orientation, uniform, discounted car parking and easy access to public transport. Competitive annual salary and conditions. We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment. At SVPHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of SVHA’s Commitment to the federal government employment parity initiative we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our National Human Resources and Indigenous Programs Specialist, Edward Solien on (07) 3435 7256. Permission to conduct a police check is required. A valid working with children check is required. Closing Date: 29 July 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct St Vincent’s Private Melbourne is a facility of St Vincent’s Health Australia under the stewardship of Mary Aikenhead Ministries. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee.

Responsibilities

Provide high-level administrative and executive support to the CEO, including managing their schedule and coordinating site-wide activities. Foster professional relationships with key stakeholders across multiple hospital sites in Victoria.