Executive Assistant to the CEO at International Community Schools

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Arrangements, Correspondence Preparation, Report Preparation, Presentation Skills, Translation, Coordination, Meeting Organization, Minute Taking, Confidentiality, Email Screening, Filing Systems Management, Board Reporting, Interpersonal Skills, Time Management

Industry

Education Management

Description

Job Title: Executive Secretary to the CEO Location: Abu Dhabi, UAE. Organization: International Community Schools (ICS) Job Summary International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female Executive Secretary to the CEO. The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations. The candidate must be fluent in both Arabic and English (written and spoken) and capable of handling confidential matters with integrity and professionalism. International Community Schools is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply. Key Responsibilities Provide comprehensive administrative and executive support to the CEO. Manage the CEO’s calendar, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, and official documents in Arabic and English. Draft, translate, and review internal and external communications. Coordinate with school branch leaders, department heads, and external stakeholders. Organize executive meetings, prepare agendas, record minutes, and follow up on action items. Handle confidential information with the highest level of discretion. Screen and prioritize emails, phone calls, and inquiries. Maintain organized filing systems (physical and digital). Assist in preparing board reports and executive summaries. Ensure timely communication between the CEO’s office and all departments. Support strategic initiatives and special projects as assigned by the CEO. Requirements Requirements & Qualifications Bachelor’s degree in Business Administration or a related field. Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role. Fluency in Arabic and English (mandatory). Excellent written and verbal communication skills in both languages. Strong organizational and time-management skills. High level of professionalism and confidentiality. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to multitask and work under pressure in a fast-paced environment. Strong interpersonal skills with the ability to interact with senior management and stakeholders. Experience in the education sector in the UAE is an advantage. Knowledge of UAE professional and corporate etiquette is preferred. Personal Attributes Highly organized and detail-oriented Proactive and solution-oriented Strong decision-making support capability Professional appearance and demeanor Loyal, trustworthy, and discreet Benefits Competitive salary package aligned with experience and qualifications End-of-service benefits as per UAE Labour Law Opportunity to work directly with executive leadership and gain strategic exposure Professional and respectful work culture Career growth opportunities within a leading education group in Abu Dhabi Supportive and collaborative leadership environment

Responsibilities

The Executive Secretary will provide comprehensive administrative and executive support to the CEO, managing their calendar, appointments, travel, and preparing official documents in both Arabic and English. Key duties include coordinating with school leaders, organizing executive meetings, handling confidential information, and assisting with strategic initiatives.