Executive Assistant to the CEO (m/w/d) – Business Support & Real Estate Man at IronMaxx Nutrition GmbH & Co. KG

Hürth, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Talent, Discretion, Communication Skills, Project Management, Real Estate Management, MS Office, Emotional Intelligence, Priority Management, Confidentiality, Independence, Proactive Working Style, Professional Demeanor, Trust-Based Collaboration, Efficiency, Structure, Calm Under Pressure

Industry

Wellness and Fitness Services

Description

#BEcomeMAXX You thrive in an environment where no two days are the same and always keep a clear head, even in fast-paced situations? Then join IronMaxx as an Executive Assistant (m/f/d) and support our CEO in managing both business and private projects at the highest level. With your organizational talent, discretion, and sense of priorities, you bring structure, efficiency, and calm to the dynamic day-to-day life of an international company. You act as a strategic and operational link—tracking decisions, clarifying priorities, and earning the trust of the executive management through absolute confidentiality, independence, and empathy. Your skillset - as strong as our protein Completed commercial training or a degree in business administration, ideally with a focus on office management, real estate management, or hospitality Several years of professional experience (minimum 3 years) in a comparable role within an executive or management environment Experience in organizing complex processes as well as in project or real estate management is an advantage Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and modern project management tools (e.g. Asana) Strong communication skills in both German and English; additional languages are a plus Discreet, loyal, and reliable personality with a strong sense of responsibility Structured and proactive way of working combined with a high level of quality awareness Professional, confident demeanor and enthusiasm for a diverse range of tasks Willingness to travel occasionally (e.g. for events or real estate projects) Class B driver’s license Your Must-Haves Proven experience in direct, trust-based collaboration with C-level executives or board members Deep understanding of the demands and expectations at top management level Strong priority management skills: you bring structure, ensure clear focus, and consistently follow up on implementation Absolute discretion is a given — you are a trusted partner for sensitive matters Independent and forward-thinking working style combined with strong emotional intelligence and situational awareness You are a structure-giver in complex processes: efficiency and organization drive you to keep an overview at all times Ready to perform? Your tasks with MAXXimum focus Strategic & Operational Support for the Executive Management Provide both strategic and operational support to the CEO in day-to-day business activities Independently organize and prioritize appointments, meetings, travel, and events Manage priorities proactively and follow up on decisions to ensure implementation Plan, prepare, and follow up on meetings; create decision papers, presentations, and reports Communicate professionally with internal and external stakeholders—nationally and internationally Prepare, handle, and manage confidential documents and contracts with the utmost discretion Monitor deadlines and schedules while efficiently coordinating pending topics Contribute to corporate communication projects, PR initiatives, and special executive projects Real Estate Management & Project Coordination Support the operational and administrative management of the company’s and CEO’s private real estate portfolio Coordinate maintenance work, renovations, and repairs in collaboration with external service providers Monitor lease agreements, payments, and utility cost statements Maintain property records, contracts, and official documentation Communicate with property managers, contractors, tenants, and authorities Assist with investment, purchase, or sales projects in the real estate sector Daily Coordination & Business Support Plan and coordinate the CEO’s private appointments, events, and travel arrangements Book flights, hotels, and transportation; prepare all relevant travel documentation Ensure smooth day-to-day operations in both the professional and personal environment Manage priorities and expectations in close daily communication with the CEO Communicate empathetically and discreetly while coordinating business and personal matters

Responsibilities

The Executive Assistant will provide strategic and operational support to the CEO, managing appointments, meetings, travel, and events. They will also handle confidential documents and contribute to corporate communication projects and real estate management.