WHAT YOU’LL DO

• CEO Support
• Perform a wide range of administrative duties including calendar management, prioritizing requests while avoiding conflicts, and ensuring smooth day-to-day engagements
• Oversee all incoming and outgoing communications, including emails, reports, and internal correspondence
• Provide briefings and serve as the primary point of contact for internal and external contacts, keeping the CEO updated; anticipate the CEO’s needs in advance of meetings
• Coordination on behalf of the CEO such as travel arrangements, scheduling, expenses, etc.
• Complete minutes, to-do lists and follow up to ensure tasks are completed on schedule
• Act as a representative and liaison for the CEO where required
• Work closely with CEO and stakeholders to ensure coordination and scheduling of upcoming commitments and calendar management and EA/PA activities.
• Events
• Lead coordination of special events as assigned by CEO (Annual Conferences, Offsite Meetings, Site Tours, Employee Townhalls, Special events, etc.) including venues, meeting rooms, equipment, catering, and/or ad hoc special requests
• Creating/editing/formatting /printing/distributing documents, organizing materials (Budgets, Presentations, etc.)
• Research on various specific topics as required
• Liaison with Parent Company/Corporate/Divisional Offices including HR and IT as required
• Build highly effective relationships with internal/external stakeholders and help resolve day-to-day priorities and executive issues
• Proactively identify complex issues that need to be highlighted, screened/prioritized, shared, assigned and/or monitored; independently address issues on behalf of the CEO where possible
• Drive development of SMT meeting agendas and content in collaboration with key stakeholders
• Manage/own preparations for external engagements with various organizations/groups
• Assist the CEO in all aspects of day-to-day activities to maximize efficiency, including through the use of innovative technology
• Support special projects and other duties as required

What you bring

• Bachelor’s degree in business, administration, or related field required
• Must have 7+ years of relevant, progressive work experience; strong prior experience as an EA supporting C-Suite executives in a fast-paced, corporate environment is a must
• Ability to demonstrate a high degree of resourcefulness, initiative, judgement, and problem-solving skills in fast-paced and complex settings
• Experience with a broad range of internal and external stakeholders including board members, senior leaders, and staff, as well as politicians and other high-profile stakeholders
• Exceptional written and verbal communication skills across a variety of platforms and technologies; ability to draft correspondence that is clear, concise, and grammatically correct
• Experience developing presentation decks, copywriting, proofreading, and editing
• Impeccable detail-orientation, follow-up, time management, and multi-tasking skills
• Experienced managing highly confidential information with professionalism, humility, discernment, and integrity
• Exceptional professionalism, with the poise and presence to work with C-Suite executives, Board Members, and high-profile external stakeholders
• Technically savvy, with expert knowledge of Excel and MS Office Suite; aptitude and desire to stay on the cutting edge of and implement emerging technologies, including but not limited to AI
• Project and budget management experience
• Flexibility to travel and work according to the CEO’s schedule; comfortable with last-minute travel as necessary

WE ENCOURAGE APPLICANTS WHO MEET MOST OF THE ROLE REQUIREMENTS TO HIT THAT SUBMIT BUTTON AND APPLY! IT’S OKAY IF YOU DON’T HAVE 100% OF THE REQUIREMENTS. IF YOU’RE THE RIGHT CANDIDATE, WE’LL HELP YOU LEARN AND GROW.

Who we are
Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.