Executive Assistant to the CEO at Moonlight Staffing LLC

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

1500.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Communication, Organization, Time Management, Multitasking, Written Communication, Administrative Support, Cross-Team Coordination, ClickUp, Microsoft Workspace, Zoom, Cloud-Based File Systems, Detail-Oriented, Solutions-Focused, Travel Coordination, Event Coordination, Process Management

Industry

Description

Partner with the CEO to Execute High-Impact Projects and Strategic Priorities Parity Homes is seeking a full-time Executive Assistant to the CEO to oversee and coordinate high-priority operational and strategic initiatives across departments. We're looking for an organized, tech-savvy, and proactive professional with a proven track record in virtual project management. The ideal candidate is comfortable managing multiple priorities, aligning stakeholders, tracking progress toward goals, and ensuring successful execution of cross-functional projects. This role is ideal for someone who thrives in a remote environment, communicates effectively, and takes ownership of moving teams from ideas to outcomes. Applications will be accepted until the role is filled. Reports To: Chief Executive Officer Works Closely With: Department Leads, Senior Executive Partner to the CEO About Parity Homes Parity innovatively unlocks gridlocked housing markets by leveraging the social capital of existing neighbors. We create upfront demand for affordable homeownership opportunities in neighborhoods experiencing hyper-vacancy by helping residents, families, and social collectives purchase homes together--block by block--as a means of wealth-building and community-building. We remove systemic barriers to neighborhood revitalization through innovative acquisition and rehabilitation methods, restoring long-abandoned homes and selling them at deeply affordable price points. Our work is guided by racial equity, intersectionality, and development without displacement. About the Role The Executive Assistant to the CEO serves as the operational backbone of Parity's strategic projects and organizational systems. You will build project timelines, track deliverables, manage cross-team communication, and ensure nothing falls through the cracks. The right person is detail-oriented, solutions-focused, and energized by helping teams turn vision into execution. Key Responsibilities Cross-Team Coordination Coordinate and document strategic meetings, identifying next steps and responsible parties. Manage projects using ClickUp and maintain accountability across teams. Track deliverables, dependencies, and timelines across multiple initiatives. Proactively flag delays, identify solutions, and adjust schedules as needed. Maintain a central project calendar to ensure visibility of all major deadlines. Administrative Support Maintain and optimize the CEO's calendar, prioritizing key meetings and deadlines. Coordinate internal and external meetings across multiple time zones. Send reminders, prepare meeting briefs, and manage scheduling conflicts. Monitor and organize the executive's inbox, drafting and sending professional communications. Filter and prioritize messages to keep focus on strategic initiatives. Written and Internal Communications Draft and edit polished, brand-aligned written content such as emails, newsletters, blog posts, and internal memos. Create client-facing materials including announcements, templates, and onboarding documents. Maintain SOPs, team handbooks, and process documentation. Travel and Event Coordination Plan and manage travel logistics, including flights, accommodations, and ground transportation. Prepare detailed itineraries and oversee travel budgets. Organize virtual or in-person events, conferences, and client meetings. Systems and Process Management Support implementation and optimization of communication and documentation tools. Identify process improvements and lead automation initiatives. Create internal reports and dashboards to track KPIs and organizational impact. Support evaluation and reporting of grant deliverables and partner-funded projects. Minimum 3 years of experience as an Executive Assistant supporting senior leadership or a CEO. Background in mass communication, media, or content writing preferred. At least 2 years of experience working remotely in the Eastern Time Zone. Exceptional organizational, time management, and multitasking skills. Excellent written and verbal communication abilities. Proficiency with ClickUp, Microsoft Workspace, Zoom, and cloud-based file systems. Strong initiative and independence in managing competing priorities. Experience supporting virtual teams in a fully remote environment. Fully remote position Approximate 50-hour work week Schedule: 9:00 AM - 5:00 PM EST Salary Range: $1200 - $1500 / monthly Competitive pay commensurate with experience. Performance-based bonuses as the company continues to grow. Direct mentorship from the Founder and CEO. 21 days of paid time off. Health benefits (in progress). 13th month end-of-year bonus.

Responsibilities

The Executive Assistant to the CEO coordinates high-priority operational and strategic initiatives across departments. This role involves managing project timelines, tracking deliverables, and ensuring effective communication across teams.