Executive Assistant to the CEO at ONE Sotheby's International Realty

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Calendar Management, Travel Logistics, Attention to Detail, Communication Skills, Organizational Skills, Discretion, Emotional Intelligence, Proactivity, Problem Solving, Professionalism, Bilingual Spanish, Brand Awareness, Event Coordination, Confidentiality, Service Orientation

Industry

Real Estate

Description

ONE Sotheby’s International Realty is a leader in luxury real estate across Florida, known for its world-class service, refined professionalism, and commitment to excellence. We are seeking an Executive Assistant to the CEO, to serve as her trusted right hand and operational anchor. This role requires impeccable organization, unwavering discretion, and the ability to thrive in a fast-paced, high-expectation environment. The ideal candidate is poised, proactive, and unflappable — someone who anticipates needs before they are spoken and ensures every detail, both business and personal, is flawlessly executed. Key Responsibilities Executive & Business Support • Provide direct executive assistance to the CEO, managing an intricate and ever-changing calendar with precision and foresight. • Coordinate meetings, calls, and events with internal leaders, high-profile clients, and global partners. • Manage daily correspondence and communications — drafting, editing, and organizing materials with professionalism and impeccable attention to detail. • Anticipate needs proactively, ensuring the CEO is always prepared for meetings, travel, and strategic initiatives. • Serve as a trusted liaison between the CEO and executive team, upholding the brand’s standard of discretion, integrity, and polish. Operational & Organizational Excellence • Partner closely with internal departments and leadership to ensure alignment on priorities, timelines, and deliverables. • Oversee follow-up and accountability on key business initiatives. • Maintain structure across workflows, communications, and digital organization systems. • Handle confidential documents and sensitive information with absolute discretion. Personal Support • Manage personal calendar, travel logistics, reservations, and household or lifestyle-related tasks as needed. • Assist with personal correspondence, gifting, events, and philanthropic engagements. • Represent the CEO’s brand and standards in all external interactions, ensuring consistency, grace, and professionalism. Qualifications • Minimum 5+ years of experience supporting a C-suite executive or principal within a luxury, corporate, or high-profile environment. • Proven track record of managing complex calendars, travel, and logistics across multiple time zones. • Exceptional attention to detail and ability to handle both professional and personal responsibilities with discretion. • Strong proficiency in modern communication and organizational tools (Google Workspace, Microsoft 365, Monday.com, etc.). • Availability for flexible hours and occasional travel. • Bachelor’s degree preferred. • Professional presentation and demeanor consistent with the ONE Sotheby’s brand. Who You Are • Polished and poised — a calm, confident presence under pressure with exceptional emotional intelligence. • Anticipatory thinker who sees what’s needed before being asked and takes initiative to make it happen. • Meticulously organized — thrives in structure, loves detail, and manages complexity effortlessly. • Discreet and loyal, handling all matters with the highest level of confidentiality. • Excellent communicator, both written and verbal, with impeccable grammar and professional etiquette. • Solutions-oriented and service-driven, with a natural “yes” attitude and genuine desire to support. • Refined sense of style and brand awareness, aligning with the elegance of the Sotheby’s culture. Bilingual Spanish highly preferred. Join a luxury growing company with an energetic work environment. Our benefits include: - Medical, Dental, and Vision. - 401k - A generous PTO and Holiday calendar. - Start-up office environment. - Growth potential. - Training and development Why Join ONE Sotheby’s International Realty • Work directly with one of the most respected and visionary leaders in luxury real estate. • Join a culture rooted in sophistication, discretion, and service excellence. • Be part of an internationally recognized brand with a commitment to innovation and integrity. • Competitive compensation, long-term stability, and the opportunity to play a key role in the continued success of a globally admired organization. Job Type: Full-time On-site, not a remote position. Local candidates only. MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.

Responsibilities

Provide direct executive assistance to the CEO, managing an intricate and ever-changing calendar while coordinating meetings and communications. Serve as a trusted liaison between the CEO and the executive team, ensuring operational excellence and discretion in all matters.