Executive Assistant to the CEO at Optalis

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

0.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Prioritization, Workflow Automation, Problem Solving, Communication, Travel Coordination, Inbox Management, AI Tool Proficiency, Operational Support, Stakeholder Management, Time Management

Industry

Description

ABOUT STAN 💡Our Mission: Empower anyone to make money working for themselves. Stan is the Shopify for Content Creators, empowering anyone to make a living working for themselves on the internet. We're a mission-driven team of high-performers backed by the best VCs (Forerunner, Pear, and Norwest) and angel investors (Kevin Hartz, Michael Ovitz). We help the internet’s biggest Creators build their businesses so they can spend their time doing what they love: Creating. Over the past 2 years, we’ve scaled from $0 to $40M+ ARR—and done so profitably. If you’re excited about building a world-class team, fostering a thriving company culture, and making an impact on thousands of solopreneurs, we’d love to have you join us. 🌟 ABOUT THE TEAM This role sits directly alongside the Founder and operates at the center of the company. You will work closely with leadership and cross-functional teams to ensure the CEO is operating at maximum effectiveness. This is a high-trust, high-autonomy role for someone who thrives in fast-paced environments, enjoys solving complex problems, and takes pride in being the operational backbone behind a high-performing executive. 🎯 ABOUT THE ROLE We’re looking for an Executive Assistant to the CEO, John Hu, to act as the operational backbone of the business and an extension of the CEO in all day-to-day matters. In this role, you will own John's calendar, communications, travel, and personal logistics end-to-end, while proactively identifying and solving problems before they arise. You will partner closely with the Founder and team to ensure time, priorities, and energy are directed toward the highest-impact work. This is a hands-on, high-responsibility role with significant ownership and visibility. 🛠️ WHAT YOU’LL DO * Own and manage the CEO's calendar, inbox, scheduling, and travel with full autonomy * Act as a gatekeeper and decision-maker on priorities, ensuring the CEO's time is spent on the highest-impact work * Maintain high responsiveness across Slack, email, and text - triaging and acting on urgent needs quickly and reliably * Anticipate problems across work, travel, and personal logistics and resolve them before they escalate * Bring structure to chaos - organizing information, priorities, and workflows into clear systems * Build and improve systems, automations, and workflows (including leveraging AI) to increase efficiency and scale your impact * Partner closely with cross-functional teams to drive alignment and execution * Support office and operational needs in the Venice Beach location 🎯 TOP OUTCOMES (FIRST 90 DAYS) * Own the CEO's day-to-day operations completely - calendar, inbox, scheduling, and travel are fully managed with minimal oversight * Become deeply embedded in the company - fluent in priorities, context, and how the business operates; a go-to resource for the team * Operate as a proactive partner - anticipating needs, solving problems before they surface, and keeping the Founder ahead of what’s coming * Establish strong systems for responsiveness and prioritization - ensuring urgent matters are handled quickly and nothing falls through the cracks 🔍 YOU’LL LIKELY SUCCEED IF YOU HAVE * Experience supporting a Founder, executive, or operating leader in a fast-paced environment * Strong ownership mindset - you take responsibility end-to-end and follow through * Excellent judgment and prioritization skills - you can make decisions on behalf of an executive * High responsiveness and dependability - you are known for being fast, reliable, and on top of things * Ability to operate in ambiguity and bring order to chaotic situations * Strong communication skills and ability to interface across all levels of the organization * Experience building systems, workflows, or automations to improve efficiency * Comfort working at a high level of intensity and availability 🌱 BONUS ATTRIBUTES * Experience in early-stage startups or high-growth environments * Experience acting as a Chief of Staff or senior EA to a Founder * Strong proficiency with AI tools and building workflows beyond basic usage * Background supporting both professional and personal logistics for an executive 🙌 AT STAN, YOU’LL ENJOY * Autonomy & Ownership: Real responsibility and authority to build something meaningful * Top-of-Market Compensation: Competitive cash and meaningful equity * World-Class Team: High bar, low ego, and deeply collaborative * Benefits: Medical, dental, vision, 401k match, wellness stipend, equity, lifetime Stan membership 🤝 INTERVIEW PROCESS Our interview process is designed to be thoughtful, efficient, and respectful of your time: 1. Recruiter Screen 2. Hiring Manager Screen 3. Functional Deep Dive or Case Study 4. Onsite Interviews (functional, values, collaboration) 5. Executive conversation 🌍 EQUAL OPPORTUNITY Stan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities

Act as the operational backbone for the CEO by managing calendars, communications, travel, and personal logistics. Proactively identify problems and build efficient systems and workflows to maximize the CEO's effectiveness.