Executive Assistant to the CEO at RFG Advisory LLC

Vestavia Hills, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Proactivity, Time Management, Prioritization, Communication Skills, Judgment, Confidentiality, Microsoft Office, Scheduling Tools, Video Conferencing Tools

Industry

Financial Services

Description

Description We’re hiring a high-performance Executive Assistant to support our CEO who is a fast-moving, detail-driven executive. This is an on-site, full-time role at our Birmingham headquarters. If you excel at precision, thrive in high-growth environments, and love being the strategic right hand to senior leadership, this role puts you at the heart of RFG’s operations. This is not just administrative support, it’s a business-critical partnership where you will manage complex calendars, travel, logistics, inbox oversight, events, executive projects, and real-time communications. You’ll anticipate needs, remove barriers, and keep the CEO moving with clarity and focus. What You'll Do: Manage and own a complex, shifting executive calendar Oversee a high-volume inbox with priority filtering and response management Coordinate all travel logistics (flights, hotels, cars) Prep for meetings, give timely cues, and launch Zoom sessions Support strategic planning and schedule C-suite meetings Ensure CEO arrives at all meetings on time Support executive-level projects, research, and presentation prep Handle occasional personal tasks to maximize CEO focus Serve as a warm, polished point of contact for Advisors and guests What We Offer: Competitive salary + annual bonus Generous PTO + paid holidays + charitable volunteer day Health, dental, vision + company stipend 401(k) with Safe Harbor contribution Paid parental leave Company-paid life & disability insurance FSAs + HSA options Cell phone reimbursement, Surface Pro, home office setup Professional development support Lots of RFG swag Who We Are: At RFG Advisory, we’re building the RIA of the Future, empowering growth-minded Independent Advisors to scale their businesses without compromise. We deliver to our Advisor partners a fully integrated, award-winning platform and a vibrant culture of collaboration, innovation, and execution. We remove friction so Advisors can focus on what matters most: building meaningful relationships and growing enterprise value. From strategic marketing and flexible talent solutions to modern technology, concierge-level Investment Management, and transition support, we deliver everything Advisors need to grow on their terms. But we’re not just here to support Advisors. We take care of each other first. We’re here to empower people like you: smart, passionate, curious A-players who want to do great work with a team that’s got their back. Our culture is high energy, all-in, awesome. We show up with servant heart and growth mindset. We iterate to excellence, lead boldly, and commit to getting 1% better every day. We value action over talk, ideas over hierarchy, and impact over ego. Here, your ideas matter. Your growth matters. And your work contributes to something real. If you’re driven to build, ready to collaborate, and energized by possibility, you’ll fit right in. Let’s build something great, together. www.RFGadvisory.com/awards Requirements Who You Are: Highly organized, proactive, and committed to getting it right the first time Calm under pressure and strong at managing competing priorities Trusted with confidential information; professional and discreet A strong communicator with exceptional judgment and follow-through Someone who anticipates needs and brings structure to fast-moving environments What You Bring: Bachelor’s degree preferred 3–5 years supporting C-suite executives (high-growth experience a plus) Advanced time management, prioritization, and systems thinking Mastery of Microsoft Office + comfort with scheduling/video conferencing tools High integrity, professionalism, and polished communication skills

Responsibilities

The Executive Assistant will manage the CEO's complex calendar, oversee travel logistics, and support executive-level projects. This role requires anticipating needs and ensuring the CEO remains focused and organized.