Executive Assistant (to the CEO) at Trivelta

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

0.0

Posted On

08 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Proactivity, Resourcefulness, Attention to Detail, Discretion, Problem-Solving, Calendar Management, Scheduling, Task Prioritization, Communication, Project Management, Document Management, Travel Coordination, Confidentiality, Expense Processing, KPI Tracking

Industry

Description

Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch their own fully branded, legally compliant gaming products — combining real social interactions, predictive gameplay, and casino entertainment in one unified experience. Headquartered in Boston with operations in Monterrey, Barcelona, and Atlanta, we’re scaling rapidly and building a team passionate about redefining how people play, socialize and connect with each other. We are looking for a highly organized, proactive, and resourceful Executive Administrative Assistant to support our CEO across a rapidly scaling, multi-entity organization. This role is central to maintaining operational efficiency, ensuring tight execution, and enabling the CEO to focus on high-impact strategic priorities across the parent company and its four subsidiaries. This is a fast-paced, dynamic role that requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise. The ideal candidate is someone who thrives in startup environments, enjoys problem-solving, and can seamlessly manage competing priorities. Executive Support Provide high-level administrative assistance to the CEO, including calendar management, scheduling, inbox management, and task prioritization. Coordinate internal and external meetings, board calls, investor meetings, legal reviews, and cross-entity leadership sessions. Prepare briefing materials, agendas, follow-up notes, and action items to increase executional efficiency. Serve as a liaison between the CEO and internal teams, ensuring effective communication and alignment. Multi-Entity Coordination Track deliverables, deadlines, and cross-department initiatives spanning product, compliance, HR, operations, legal, and finance. Operational Management Assist with project management support for strategic initiatives, ensuring tasks move forward efficiently. Maintain organized systems for documents, approvals, and workflows (Google Drive, Confluence, Slack, etc.). Help coordinate travel logistics, itineraries, conferences, and offsite scheduling for the CEO and executive team. Manage preparation and distribution of executive-level presentations, board decks, investor updates, and company announcements. Communication & Documentation Draft, edit, and polish communications from the CEO, including emails, internal memos, and external correspondence. Maintain confidentiality and handle sensitive information with absolute discretion. Administrative Excellence Process expenses, reimbursements, vendor forms, and administrative approvals on the CEO’s behalf. Track CEO-related KPIs, tasks, and ongoing project lists. Anticipate needs and proactively solve problems before they reach the CEO. This position is onsite at our Boston HQ located next to South Station.

Responsibilities

The Executive Assistant will provide high-level administrative support to the CEO, including managing the CEO's calendar, scheduling meetings, and preparing briefing materials. Additionally, the role involves coordinating multi-entity initiatives and maintaining organized systems for documents and workflows.