Executive Assistant to the CEO (Work From Home) - #34654 at Manila Recruitment

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

0.0

Posted On

20 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Video Editing, Social Media Management, Copywriting, Finance Management, Bookkeeping, Project Management, Communication, Organizational Skills, Problem Solving, Emotional Intelligence, Tech-Savvy, Initiative, Confidentiality, Attention to Detail, Time Management

Industry

Staffing and Recruiting

Description

This is a rare opportunity to join a fast-growing short-form video start-up redefining how top global brands create videos for TikTok, Instagram, YouTube and more. Their culture is unlike anywhere else, and they create an environment that empowers you to do your life's best work. Company Profile: Our client is a fast-growing short-form video agency based in Singapore, working with global brands to create high-performing content for TikTok, Instagram Reels, YouTube Shorts, and LinkedIn. They specialize in authentic creator-led storytelling through User-Generated Content (UGC) and Employee-Generated Content (EGC) that builds trust and drives measurable engagement.Despite being a small, agile team, their work reaches international audiences and is trusted by Fortune 500 companies across industries such as technology, logistics, B2B, and professional services. They partner with brands not just as content creators, but as strategic growth partners, delivering campaigns that are creative, effective, and built for impact. They value excellence, ownership, and innovation. The team moves fast, thinks strategically, and holds a high standard for creativity and client success. Their culture rewards people who take initiative, solve problems, and bring smart ideas to the table. This is an environment for individuals who want to grow quickly, do meaningful work, and be part of a team shaping the future of modern content. Duties and Responsibilities: Executive Support Manage the CEO’s calendar, prioritizing meetings, travel, and deadlines and support across the Media business Prepare for meetings — gather materials, draft briefs, take notes, and follow up on action items. Handle correspondence, including emails and internal/external communication. Support with personal administrative tasks as needed to enable full focus on company priorities. Support making influencer travel bookings Marketing Management Help support growing the CEO’s and Media’s brand presence on social media Ability to write thoughtful LinkedIn posts that do not sound like they’re written with ChatGPT Strong video editing skills and love for social media to edit the CEO’s social media videos and handle the posting on their social media channels Proven experience with copywriting Finance & Bookkeeping Manage invoices, receipts, and expense tracking in coordination with our bookkeeper at Media Oversee sending of client contracts Ensure timely submission of expense claims. Operations & Projects Assist with the coordination of team meetings, presentations, and events. Manage the tracking of vacation or sick leave across the business Help manage strategic projects across different departments — ensuring deadlines are met. Work closely with senior leaders to streamline workflows and optimize systems. Support with recruitment coordination, onboarding, and team engagement initiatives. Communications & Documents Draft and proofread presentations, and proposals. Maintain confidentiality and handle sensitive information with discretion. Liaise with key partners, clients, and stakeholders professionally and efficiently. Tools to Use: Monday.com Google Workspace Teams Microsoft Office CapCut video editing or other video editing Who You Are: 5+ years’ experience as an Executive Assistant, with proven experience supporting a Founder or CEO. (Can consider less than 5 years for exceptional candidate.) Has experience working in a marketing company, creative agency, media company or a close related industry. Must have video editing skills using tools such as CapCut, InShot, Premiere Pro, or similar software. Must have prior experience in an international company. Excellent written and verbal communication skills. Highly organised, proactive, and detail-oriented with strong follow-through. Tech-savvy. Very comfortable with Monday.com Google Workspace, and Microsoft Office Able to juggle multiple priorities with calm and confidence. A trusted confidant with sound judgment, professionalism, and emotional intelligence. Why You’ll Love Working Here: Work directly with the CEO on high-impact social media projects that shape the company’s growth. Be part of a great team and be supported with learning and development Dynamic, collaborative, and entrepreneurial culture. Advantageous but not required: Experience in a startup or fast-paced environment — comfortable with change and ambiguity. Has basic finance and bookkeeping knowledge. Has basic payroll and vendor management experience. Experience posting short videos on your own social media profiles. Job Type: Permanent Employment Type: Independent Contractor Schedule: Monday to Friday (8:30 am to 5:30 pm Manila Time, including 1 hour break) Location: Work From Home Industry: Content Creation Agency

Responsibilities

The Executive Assistant will manage the CEO's calendar, prepare for meetings, handle correspondence, and support personal administrative tasks. Additionally, the role involves managing social media presence, video editing, finance tracking, and assisting with operations and projects.