Zipdev is looking for a proactive, detail-oriented Executive Assistant to join our client, a dynamic company led by a fast-moving CEO. The EA will act as a strategic partner to the CEO, helping manage communications, scheduling, CRM updates, and light sales support. This fully remote position requires someone who is highly organized, tech-savvy, and capable of working independently while handling sensitive information with professionalism.
REQUIREMENTS:
Responsabilities
Executive & Communication Support
- Draft and edit emails, memos, and internal communications on behalf of the CEO.
- Use AI tools to generate content and adapt messaging to the CEO’s voice.
- Maintain confidentiality and ensure clear, professional correspondence.
Calendar, Meetings & Inbox Management
- Manage the CEO’s calendar, schedule meetings, and protect focus time.
- Monitor and respond to emails, triage inbox priorities, and follow up on meetings.
- Prepare agendas and coordinate logistics for internal and external calls.
CRM & Business Development Support
- Maintain and update CRM records (HubSpot).
- Send follow-ups and outreach emails to prospects and partners.
- Conduct research on key contacts and assist in nurturing business relationships.
Task & Project Management
- Track CEO’s action items and project deadlines using tools like Microsoft To-Do.
- Break down ideas into actionable tasks and follow up with the right stakeholders.
- Keep projects moving forward by flagging needs and ensuring accountability.
Personal & Administrative Tasks
- Coordinate CEO’s travel, logistics, gift sending, and personal scheduling.
- Manage confidential tasks with discretion and attention to detail.
- Support CEO’s energy and focus by structuring their day strategically.
REQUIREMENTS:
- 2+ years of experience as an Executive Assistant or similar high-level admin role.
- Experience supporting C-level executives remotely.
- Strong communication skills in English (spoken and written).
- Proficiency in Microsoft Suite, SharePoint, Teams, and WhatsApp.
- Familiarity with CRM platforms (HubSpot preferred).
- Ability to work Pacific Time hours (LATAM-based candidates preferred).
- Tech-savvy and comfortable using AI tools, productivity platforms, and cloud storage.
- High emotional intelligence, resourcefulness, and ability to work independently.
- Excellent fluency in English (Both written and verbal)
- Currently living in Latin America.
Our Recruitment Process
- Video Interview
- 20-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
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