Date Posted: 08/14/2025
Req ID: 44789
Faculty/Division: Faculty of Arts & Science
Department: Department of History
Campus: St. George (Downtown Toronto)
Position Number: 00003308

ABOUT US:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The University of Toronto’s Department of History is one of the largest history departments in North America and is internationally renowned. Ranked 6th among public universities worldwide and 4th in North America, we are home to a critical mass of expertise. Our department offers exciting opportunities to interpret the past and examine its significance through research, education, and life-long learning. If you are enthusiastic about being active in local, national, and international research and public affairs to bring unique perspective to important events, consider a future with us.
The Department of History provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the department’s goals while promoting a strong commitment to work-life balance among our employees.

ESSENTIAL QUALIFICATIONS:

• Advanced College Diploma (3 years) in Business or Administration or acceptable combination of equivalent experience.
• Three years relevant /executive assistant experience in a fast pace academic or related professional work environment.
• Extensive experience in efficiently managing multiple executive schedules/calendars.
• Experience providing and coordinating administrative support for all University of Toronto academic processes, as well as preparing and coordinating all related documents.
• Experience administering human resources processes and policies, as laid out in established protocols published by the University of Toronto.
• Experience assisting with the planning of events and ordering supplies.
• Experience compiling statistics and developing administrative protocols.
• Strong computer skills and comfort with e-mail communication, web tools and Internet applications and intermediate skills in MS Office (Word, Outlook Calendar, Excel, Adobe Acrobat, Drupal).
• Strong organizational and time management skills with a superior ability to oversee an executive’s schedule.
• Strong attention to detail and the ability to understand and interpret procedures and guidelines.
• Excellent organizational skills to maintain record and filing systems.
• Excellent interpersonal skills with a superior service orientation and ability to deal tactfully, and effectively with students at all levels, staff and faculty, as well as with the general public.

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Applying established standards when administering academic search activities
• Collecting feedback from search committee members
• Collecting documentation required to carry out the tenure and promotion review processes from senior leadership
• Preparing draft statistical reports and summaries from data collected
• Determining logistical details and activities for events and/or programming
• Editing content for emails and memos on behalf of various stakeholders
• Ordering supplies within established limits
• Coordinating meeting schedules, agendas, materials, action and follow-up items for the budgetary and graduate Chairs

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Approachable
• Diligent
• Meticulous
• Multi-tasker
• Organized
• Proactive
• Team player
  This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
  Closing Date: 08/24/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time