EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER at Metrocrest Services

Carrollton, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Organizational Skills, Communication Skills, Customer Service, Time Management, Discretion, Emotional Intelligence, Social Media Management, CRM Systems, Detail Orientation, Problem Solving, Relationship Management, Strategic Thinking, Confidentiality, Team Collaboration, Adaptability

Industry

Non-profit Organizations

Description

Description OUR VISION: To Build a Thriving Community for ALL If our Vision resonates with you, if you have a passion for serving others, and if you have a growth-mindset, Metrocrest Services might be an ideal fit for you. We are looking for team members whose values align with ours and who are compassionate, professional, and committed to serving their neighbors in need. Metrocrest Services is a team of volunteers, nonprofit partners, donors, and employees who exist to carry out our Mission to empower individuals to achieve self-sufficiency & foster independence. Our Core Values are principle-based tenets that guide our actions, behaviors, and decisions and are necessary in our effort to achieve our Mission and drive our Vision. Our Core Values are: Start with a “YES” Attitude: Working together to find solutions Celebrate Differences: Show others dignity, respect, and inclusion while honoring everyone’s experiences and unique contributions Be Kind: Make a choice to be kind to ALL through empathy and understanding Choose Joy: Joy is an attitude; pursue it every day Embrace Change: A willingness to be open-minded and collaborate while accepting that change is an integral part of making our organization stronger You’ll Love Working Here Because We… Have a warm, caring work environment and culture Communicate and collaborate as a team Are passionate about our team members and those we serve Have a leadership team that wants to do the right thing and is open to new ideas The Opportunity The Executive Assistant to the CEO serves as a trusted strategic partner, providing high-level administrative, communication, and organizational support to the Chief Executive Officer of Metrocrest Services. This role ensures the CEO’s time, priorities, and communications are aligned with the organization’s mission to strengthen families and communities. The ideal candidate is proactive, highly organized, relationally astute, has a high level of customer service and comfortable operating in both the details and the big picture. This individual will manage complex scheduling, prepare the CEO for internal and external engagements, support board and committee operations, assist with donor relations materials, and help amplify internal culture and external voice through communications and social media. Why This role Matters This position enables the CEO to lead effectively, stay focused on strategy and relationships, and show up fully for staff, board members, donors, and the community. The Executive Administrative Assistant is not just an administrator—but a partner in leadership, culture, and mission impact. The role can be intense and demanding especially during high peak times for the organization. Schedule Commitment The Executive Administrative Assistant works in-person from 8:00 a.m.- 5:00 p.m. Monday through Friday and occasional hours outside the normal work week. Requirements Minimum Qualifications 5+ years of executive administrative or senior administrative experience, preferably supporting a CEO or executive leader High school diploma or equivalent Preferred Qualifications 1 year of experience working in a nonprofit organization and/or supporting a Board of Directors 1 year of experience with donor relations, CRM systems, or fundraising support 1 year of social media management experience Familiarity with community-based or human services organizations Special Knowledge/Skills Exceptional written and verbal communication skills, including the ability to draft professional correspondence independently Strong organizational skills with high attention to detail and follow-through Ability to manage multiple priorities in a fast-paced, mission-driven environment High level of discretion, integrity, and professionalism Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms Strategic thinking and anticipation Emotional intelligence and relationship management Time and priority management Written communication and storytelling Confidentiality and trust Service-oriented mindset Major Responsibilities and Duties Executive & Administrative Support Manage and optimize the CEO’s calendar, emails and other communication methods ensuring strategic alignment of time and priorities Schedule, coordinate, and confirm meetings with internal staff, board members, donors, community partners, and external stakeholders Prepare briefing materials, agendas, talking points, and background information for meetings Draft, edit, and proofread correspondence on behalf of the CEO, including letters, emails, and formal communications Serve as a gatekeeper and liaison between the CEO and internal/external constituents Board & Committee Support Coordinate all Board of Directors and committee logistics, including: Scheduling board and committee meetings Preparing and distributing agendas and meeting materials Taking accurate, timely meeting notes and distributing minutes Prepping internal staff for board and committee presentations Supporting board committee chairs with meeting preparation and follow-up Set up board meeting spaces, including room preparation, materials, and hospitality (e.g., coffee and donuts) Track action items and follow-ups from board and committee meetings Internal Communications & Culture Support Assist in drafting weekly internal messages from the CEO to the Metrocrest Services team Assist in drafting regular communications from the CEO to the Board of Directors Support employee recognition efforts by helping identify, track, and communicate staff achievements and milestones Partner with HR and leadership to reinforce culture, appreciation, and organizational values through communication Donor & External Relations Support Create and update profiles of donors in CRM based upon CEO’s meetings and correspondence Run reports in CRM to assist CEO for meetings and weekly status reports Support CEO donor meetings by preparing profiles, talking points, and follow-up materials Assist with scheduling donor meetings and ensuring timely follow-up communication Social Media & Brand Support Manage and schedule content for the CEO’s and/or Metrocrest Services’ social media platforms, as directed Draft and post content that reflects the CEO’s voice, organizational priorities, and mission impact Coordinate with communications or development staff to ensure consistency in messaging and branding Additional Responsibilities Maintain confidentiality and exercise sound judgment at all times Anticipate needs, solve problems proactively, and follow through on tasks with minimal supervision Perform other duties as assigned in support of the CEO and organizational priorities Equal Employment Opportunity Metrocrest Services provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, or any other characteristic protected by federal, state or local law. In accordance with the ADA, Metrocrest Services will consider any reasonable accommodation.

Responsibilities

The Executive Assistant to the CEO provides high-level administrative, communication, and organizational support to ensure the CEO's time and priorities align with the organization's mission. This role includes managing the CEO's calendar, preparing materials for meetings, and supporting board and committee operations.