Executive Assistant to the Chief of Staff at APPALACHIAN REGIONAL HEALTHCARE INC

Lexington, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

0.0

Posted On

03 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Microsoft Office Suite, Collaboration Tools, Communication, Project Management, Confidentiality, Scheduling, Travel Coordination, Event Coordination, Drafting, Editing, Proofreading, Stakeholder Interaction, Deadline Tracking, Professionalism

Industry

Hospitals and Health Care

Description

Overview The Executive Assistant provides high-level administrative and organizational support to senior leadership, ensuring executives can focus on strategic priorities. This role serves as a trusted partner, managing schedules, communications, and key initiatives while safeguarding confidentiality. By coordinating daily operations and facilitating effective collaboration across departments, the Executive Assistant helps drive organizational efficiency and supports the success of the company’s top executives. Responsibilities • Manage complex calendars, scheduling meetings, and coordinating travel arrangements.• Prepare briefing materials, agendas, and follow-up documentation for executive meetings.• Serve as a gatekeeper, prioritizing requests and ensuring executives’ time is used effectively.• Draft, edit, and proofread correspondence, presentations, and reports for executive review• Facilitate clear communication between executives, internal teams, and external partners• Represent executives in interactions with stakeholders, maintaining professionalism and confidentiality.• Track deadlines, deliverables, and key initiatives to ensure timely completion.• Support project management efforts by monitoring progress and providing updates.• Organize and coordinate company events, leadership offsites, and board meetings.• Handle sensitive information with integrity and discretion.• Maintain a high level of trust and professionalism in all interactions.• Additional duties as assigned. Qualifications Education• Bachelor’s degree in business administration, Communications, Healthcare Administration, or a related field preferred.• Associates degree with relevant experience may be considered Minimum Work Experience• 3 years of administrative experience required.• 2 years supporting senior executives or C-suite leaders preferred. Required Skills, Knowledge, and Abilities• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Outlook, SharePoint).• Exceptional organizational and time-management skills with the ability to multitask under pressure.

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Responsibilities

The Executive Assistant manages complex calendars, schedules meetings, and coordinates travel arrangements for senior leadership. They also prepare briefing materials and facilitate communication between executives and stakeholders.