Executive Assistant to the Chief of Staff - Mayoral Office at Auckland Council

Howick, Auckland Region, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Administrative Support, Diary Management, Meeting Coordination, Communication Skills, Attention to Detail, Microsoft Office, Discretion, Organizational Skills, Problem Solving, Relationship Management, Time Management, Professionalism, Calm Under Pressure, Prioritization, File Management

Industry

Government Administration

Description

Provide high-quality executive support to the Chief of Staff Manage information and correspondence with care and discretion Support the smooth day-to-day operations of a busy political office He angitūtanga: The opportunity We’re looking for an experienced and highly organised Executive Assistant to support the Chief of Staff in the Mayoral Office. This is a busy and rewarding role where you’ll provide effective executive, administrative and secretarial support to the Chief of Staff — managing diaries, coordinating meetings, and preparing background material and correspondence. You’ll review and prioritise incoming communications, flag key actions, and make sure the Chief of Staff is always well-informed on priority issues. You’ll also assist with the planning and coordination of diaries for the Mayor, Chief of Staff and senior leadership, ensuring meetings, appointments and engagements run smoothly. You’ll handle disruptions and issues as they arise, manage relationships with care, and maintain well-organised electronic and physical files. He kōrero mōu: About you You’ll be an experienced Executive or Personal Assistant who enjoys working in a fast-paced environment where no two days are the same. With five to seven years’ experience supporting senior leaders in a large or complex organisation, you’ll bring strong judgement, professionalism, and the ability to handle sensitive information with absolute discretion. Highly organised and calm under pressure, you’ll have a knack for managing competing priorities while keeping things running smoothly. Your attention to detail, strong written and verbal communication skills, and confident use of Microsoft Office (particularly Outlook, Word and PowerPoint) mean you deliver work to a consistently high standard. Ngā āhuatanga kei a mātou: What we offer This is a great opportunity for someone who enjoys being at the centre of activity, takes pride in providing seamless support, and thrives in a dynamic political environment. Applications close Wednesday, 19th November 2025 Auckland Council is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

Responsibilities

Provide high-quality executive support to the Chief of Staff and manage information and correspondence with care and discretion. Assist with the planning and coordination of diaries for the Mayor, Chief of Staff, and senior leadership, ensuring smooth operations in a busy political office.