SUMMARY

Barrantes & Associates Inc. is looking for a dedicated Executive Assistant to the COO to join our growing team. In this key role, you will provide direct support to the COO, ensuring smooth day-to-day operations, streamlined administrative processes, and meaningful contributions to our mission of supporting individuals in our group homes and throughout the community.

REQUIREMENTS

• Previous experience in an administrative or executive support role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (especially Outlook Calendar and data entry).
• Experience with Canva, Monday.com, and Google Workspace is an asset.
• Familiarity with QuickBooks is helpful but not required.
• Ability to manage multiple priorities in a fast-paced environment.
• Commitment to handling confidential information with integrity.

• Administrative Support & Scheduling: Coordinate calendars, organize meetings, prepare agendas, and record accurate meeting minutes.
• Marketing & Research: Conduct research on new services, identify market opportunities, and analyze competitors to inform growth strategies.
• Workflow Optimization: Review and refine workflows, supporting system and process improvements.
• Reporting & Documentation: Prepare professional reports, presentations, and other documents as needed.
• Finance & Budgeting: Track office, residential, and community program expenses; assist with budget monitoring and prepare mileage totals for payroll.
• Content & Communications: Develop social media posts, contribute to website updates, and support internal and external communications.
• Event Support: Assist with planning meetings, company events, annual conferences, and team-building activities through the Social Committee.
• Confidentiality: Handle sensitive company, client, and employee information with the highest level of discretion, following all policies and laws.
• Other Duties: Take on additional tasks as required to support the team and leadership.