WHAT WE’RE LOOKING FOR

• 5+ years of experience supporting a senior executive in a fast-paced environment
• High emotional intelligence, strong judgment, and ability to handle confidential information
• Excellent organizational and prioritization skills
• Clear, professional communication — written and verbal
• A proactive, no-task-too-small mindset
• Comfort operating with limited direction and taking initiative

ABOUT THE ROLE

We’re looking for a high-performing Executive Assistant to support our Chief Operating Officer. This role goes beyond basic administrative support — it’s about keeping the COO operating at full capacity and serving as a trusted extension of their leadership. You’ll manage key logistics, handle communications, and occasionally act on behalf of the COO in cross-functional initiatives. This is a role for someone who thrives on responsibility, handles ambiguity well, has well developed interpersonal skills and exhibits a strong sense of ownership. This position could be On-site or Hybrid.

RESPONSIBILITIES

• Manage the and maintain the COO’s calendar, schedule meetings, and coordinate appointments
• Manage inbox flow to help eliminate chatter, respond to routine emails, draft correspondence and provide summaries on important threads
• Coordinate meetings, internal briefings, and follow-ups
• Track and follow up on action items, deadlines, and key priorities
• Support special projects by gathering data, preparing materials, and helping with cross-functional execution
• Occasionally represent the COO in internal meetings or project check-ins
• Create presentations, summaries, or dashboards to support key decisions
• Serve as a key point of contact for internal stakeholders on behalf of the COO
• Draft internal communications and prep materials for leadership or company-wide updates
• Help monitor priorities across multiple teams to ensure alignment
• Coordinate logistics for internal and external meetings and events