We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as the Executive Assistant to the Chief Operations Officer. This is a full-time, permanent position.

THE POSITION:

The Executive Assistant (EA) is responsible for providing comprehensive support to the Chief Operations Officer (COO). The EA serves as the primary resource to provide administrative support to the portfolios of the COO related to the business operations areas of the School, including Finance, Information Technology, Commercial Activities, Capital Planning, Facilities, Food and Custodial Services, and Risk Management. This position requires the ability to be proactive, anticipate needs, think critically, work under pressure, meet deadlines, take verbal and written direction and follow through to completion. The Executive Assistant shows initiative in dealing with many varied situations that arise, seeking direction, as required. Flexibility to changing demands of the job is important in this role. This role requires interfacing with staff, faculty, board members, and vendors; and requires a high level of professionalism and confidentiality.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

• Minimum 3 years’ experience in an administrative role supporting executives.
• Post-secondary degree or diploma.
• Experience with Boards, as a point of contact, and providing administrative support in assembling pre-read documents and preparing meeting minutes.
• Proven experience in coordinating multiple projects and events, using strong organizational and time management skills.
• Excellent verbal and written communications.
• Strong knowledge of technology including Adobe Acrobat, Google Workspace, and Microsoft Office, and virtual meeting platforms.
• Demonstrated ability to multi-task and ability to be flexible when priorities shift.

Please refer the Job description for details