Executive Assistant to the COO at University of Oregon Foundation

Eugene, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

80000.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Communication, Microsoft Office Suite, Confidentiality, Project Management, Report Preparation, Stakeholder Management, Interpersonal Skills, Time Management, Research, Diplomacy

Industry

Education Administration Programs

Description

Description SUMMARY: This position provides confidential administrative support to the COO and leadership team, fostering trust and representing commitment and dedication to our stakeholders The person in this position exhibits high-level discretion; facilitates communications, and works effectively with efficiency, integrity and diplomacy. BEHAVIORAL EXPECTATIONS: Follows the principles of the Foundation’s core values: Trust Respect Integrity Commitment Motivated to value-add to the success of the Foundation Effective communicator Collaborative Dependable Detail-oriented Adaptable, receptive to change Teach through example and service Practice professional curiosity and desire to learn Excellent interpersonal skills and ability to work with a diverse constituency Maintain confidentiality Work safely ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide administrative support to the COO Manage emails, phone calls, and other communication Represent the COO and Foundation to internal and external stakeholders Manage COO calendar Schedule and manage meetings, collaborating with technology, and resolving conflicts Manage documents, agendas, power point presentations and reports Prepare presentations and reports, managing sensitive information Provide support to other leadership team members, in particular schedule coordination and meeting preparation Manage departmental deadlines Research and compile information, identifying key considerations and making recommendations Maintain procedures and other controls necessary in carrying out tasks Provide backup support to President/CEO when needed Handle confidential organizational, financial, and personal information with high integrity OTHER DUTIES AND RESPONSIBILITIES: Exhibit strong written and verbal skills Continued industry education and personal development as it pertains to the role and the Foundation Other tasks as requested Requirements QUALIFICATIONS AND EXPERIENCE: Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment Experience in high-level administrative tasks Proficiency in Microsoft Office Suite and other organization systems Excellent written and verbal communication skills Basic understanding of audio/video equipment Maintain confidentiality as required and appropriate PHYSICAL/MENTAL/VISUAL DEMANDS AND WORK ENVIRONMENT: This job is conducted in an office work environment, sitting most of the time Approximately 80% of this position’s duties require use of a computer Must be able to exert up to 20 lbs. of force occasionally Some travel required

Responsibilities

Provide high-level confidential administrative support to the COO and leadership team, including managing communications and calendars. Responsible for preparing reports, managing departmental deadlines, and representing the organization to internal and external stakeholders.