Executive Assistant to the CSO and CEO (Contract) at METROPOLIS EMPLOYEE SERVICES LLC

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

115000.0

Posted On

01 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Logistics, Communication Skills, Organizational Skills, Attention to Detail, Interpersonal Skills, Time Management, Google Workspace, Asana

Industry

Software Development

Description

Who we are Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time. Who you are As a Contract Executive Assistant to the Chief Strategy Officer and CEO, you will play a critical role in optimizing their time, managing complex calendars, and ensuring smooth day-to-day operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, dynamic environment. You will handle scheduling, travel logistics, meeting preparation, and communication flow, enabling our founders to focus on driving Metropolis’ strategy and growth. What you'll do Provide high-level calendar management for CSO, including scheduling, coordinating, and confirming meetings with internal and external stakeholders. Collaborate with our Administrative Director to support the CEO to manage internal correspondence Anticipate and resolve scheduling conflicts, ensuring appropriate time for meeting preparation, travel, and follow-ups. Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, aligning with executive preferences and company policies. Prepare executives for meetings by gathering materials, researching attendees, and ensuring all logistics are in place. Track and follow up on key action items, ensuring priorities stay on schedule. Facilitate communication between executives, teams, and external partners, providing timely updates on schedules and priorities. Partner with other administrative staff to align leadership calendars and maintain team operating cadences. Process expense reports, invoices, and other administrative tasks to support smooth operations. Maintain discretion and confidentiality when handling sensitive company information. Represent Metropolis professionally in all interactions, creating a positive and seamless experience for employees, partners, and stakeholders. What we're looking for Able to provide temporary support for 6-7+ months 4+ years of experience supporting senior executives, preferably in a high-growth or fast-paced environment Experience supporting multiple executives, ideally founders Exceptional verbal and written communication skills. Strong calendar and scheduling management skills, with proven ability to manage competing priorities Excellent organizational skills, attention to detail, and ability to anticipate needs Strong communication and interpersonal skills, comfortable interacting with senior leaders and external partners Proven ability to prioritize tasks and manage time efficiently in a dynamic environment Proficient in Google Workspace and Asana; ability to quickly learn new tools and systems When you join Metropolis, you’ll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $95,000.00 USD to $115,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis’s total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more. #LI-CM1 #LI-Onsite Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

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Responsibilities

The Executive Assistant will manage complex calendars, handle scheduling, travel logistics, and ensure smooth day-to-day operations for the CSO and CEO. This role is critical in enabling the executives to focus on driving the company's strategy and growth.