EXECUTIVE ASSISTANT TO THE EXECUTIVE TEAM at SANTA ROSA COMMUNITY HEALTH

Santa Rosa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

90000.0

Posted On

15 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office, Confidentiality, Interpersonal Skills, Problem Solving, Attention to Detail, Time Management, Integrity, Cultural Sensitivity, Event Coordination, Calendar Management, Document Preparation, Meeting Minutes, Travel Coordination, Community Engagement

Industry

Hospitals and Health Care

Description

Job Details Job Location: Stony Point Admin - Santa Rosa, CA 95401 Position Type: Full Time Salary Range: $700,000.00 - $85,000.00 Salary POSITION TITLE: Executive Assistant to the executive team REPORTS TO (TITLE): Chief Executive Officer SALARY RANGE: $78,000 - $90,000 DOE Join Us! United in heart, health, and justice, Santa Rosa Community Health (SRCH) provides high-quality, culturally responsive health care that meets the diverse needs of our community. Every day, we open our doors to care for patients in a way that honors them and meets their health care needs. We welcome everyone with compassion and respect for their culture, language, identity, and values—no matter what. Approaching our 30th year, over 42,000 children, youth, families, adults, and elders rely on the SRCH team for medical, dental, and mental health care and wrap-around services that help them live full and healthy lives. Job Summary: The successful candidate provides timely and responsive administrative support to varied members of the SRCH executive team. Responsibilities include administrative duties such as managing calendars, preparing documents and presentations, and coordinating travel and supporting logistics for special events or strategic initiatives. Board liaison duties include preparing and staffing board meetings and serving as liaison to the Board of Directors. The position requires a high level of professionalism in written and verbal communication and effective organization and accuracy while carrying out diverse assignments. An ability to relate constructively with all people in the organization and the community at large is essential. Specific Duties and Responsibilities: Manage select executive team calendars. Coordinate and schedule appointments and meetings. Perform administrative duties such as preparing and editing correspondence and presentations. Maintain accurate and up to date filing and organization of key documents. Coordinate travel arrangements. Support communication and documentation with Board of Directors, including taking minutes, preparing board packets, and following up with board members on varied tasks. Take meeting minutes as requested by team. Schedule and coordinate logistics for executive team meetings with diverse stakeholders, including SRCH staff, community partners, and donors. Provide administrative support for community, patient, and staff events or initiatives, as assigned. Support meeting and/or event follow-up communications or activities. Other duties as assigned. Qualifications MINIMUM QUALIFICATIONS: Education: Four-year degree in related field from accredited college or university or equivalent experience. Experience: Five years of experience as an Executive Assistant required. Experience supporting community engagement and/or fund development activities preferred. Knowledge and Skills: Commitment to organizational mission, vision, and values. Highly organized, accurate, and detail oriented. Impeccable honesty and integrity. Demonstrates knowledge of compliance issues within the community clinic environment. Maintains absolute confidentiality of all information, including but not limited to personnel, board, and patient information. Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds. Advanced level of proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint. Ability to quickly learn new computer programs. Strong organizational skills with ability to prioritize projects, work independently, manage multiple tasks, and meet deadlines. Strong written and verbal communication skills including proof reading for accuracy, grammar, and tone. Strong interpersonal skills. Ability to work with people with a variety of background and educational levels. Good judgment, problem solving and decision-making skills. Interest and ability to represent the agency internally and in the public. Requires the use of a car, valid CA driver’s license, and insurance. SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. Physical Requirements: While performing the duties of this job, this position is frequently required to do the following: Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. Communicate effectively in person or via telephone in a manner, which can be understood by those with whom the person is speaking, including a diverse population. Give and follow verbal and written instructions with attention to detail and accuracy. Perform complex mental functions; collect, interpret, and/or analyze complex data and information. Vision: see details of objects at close range. Coordinate multiple tasks simultaneously. Reach forward, up, down, and to the side. Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day. Lift up to 20 pounds. Tolerate working outside in fluctuating weather conditions, including hot and cold temperatures and occasional wet weather. Travel to other office and community locations. SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.

Responsibilities

The Executive Assistant provides administrative support to the executive team, including managing calendars, preparing documents, and coordinating travel. The role also involves liaising with the Board of Directors and supporting various organizational initiatives.