Executive Assistant to the Founder & CEO at Atlas Systems

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

0.0

Posted On

28 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Strategic Planning, Cross-functional Coordination, Executive Communication, Travel Coordination, Process Optimization, Discretion, Emotional Intelligence, Project Management, Microsoft 365, Google Workspace, PowerPoint, Excel, AI Productivity Tools, Business Acumen, Stakeholder Management

Industry

Information Technology & Services

Description

Executive Assistant to the Founder & CEO Location: Bangalore Company: Atlas Systems Reports to: Founder & CEO About Atlas Systems Atlas Systems is a global technology company delivering AI-powered risk management and healthcare data solutions to Fortune 100 and enterprise clients. Our flagship platforms—including ComplyScore (Third-Party Risk Management) and PRIME (Provider Data & Performance solutions)—serve clients across the US, India, and Asia Pacific. We are entering our next phase of global growth, product innovation, and strategic expansion. Role Overview We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder & CEO. This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies. The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution. Key Responsibilities 1. Executive Operations & Calendar Management Own and optimize the CEO’s calendar across multiple time zones (US, India, APAC) Prioritize meetings aligned to strategic objectives Prepare agendas, pre-reads, and briefing notes Ensure disciplined follow-up and action tracking 2. Strategic Initiative Support Support quarterly and annual planning cycles Track CEO-level goals and cross-functional initiatives Assist in preparation of board decks, investor materials, and executive presentations Monitor progress on key revenue, product, and expansion initiatives 3. Communication & Stakeholder Management Draft executive-level communications (internal announcements, partner outreach, investor updates) Coordinate with senior leaders across Sales, Product, Delivery, and Finance Serve as liaison between CEO and leadership team Maintain confidentiality with sensitive corporate matters 4. Travel & Event Coordination Manage domestic and international travel logistics Coordinate executive participation in conferences, summits, and client events Prepare briefing materials for strategic meetings 5. Process Optimization Identify inefficiencies in executive workflows and improve them Establish systems for document management and meeting cadence Support automation using AI tools and digital workflows Ideal Candidate Profile 5–10+ years supporting C-suite executives, preferably in a tech or product company Strong business acumen and ability to understand financial, product, and strategic discussions Exceptional written and verbal communication skills High discretion and emotional intelligence Strong organizational and project management skills Comfortable working across US and India time zones Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and modern AI productivity tools What Success Looks Like (First 6 Months) CEO calendar aligned 100% to strategic priorities Clean action tracking and accountability system in place Board and quarterly decks prepared seamlessly Proactive anticipation of executive needs Measurable increase in CEO bandwidth for strategy, clients, and growth Personal Attributes Calm under pressure Structured thinker Bias toward action Extremely detail-oriented Operates with ownership and accountability High integrity Why Join Atlas Work directly with a founder building global impact Exposure to strategy, AI innovation, and enterprise clients Opportunity to grow into Chief of Staff or strategic leadership role High visibility and influence Location Bengaluru, Karnataka Employment Type India - Salaried Minimum Experience Mid-level

Responsibilities

The Executive Assistant will own the CEO’s operations, including calendar management across multiple time zones, preparing strategic materials, and ensuring disciplined follow-up on action items. Key duties also involve supporting strategic initiatives, managing executive communications, coordinating complex travel, and optimizing executive workflows.