Executive Assistant to the Founder & CEO (Multi-Venture) at Smartstay Gestione Immobiliare SRL

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

16000.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Organisational Skills, Communication, Multitasking, Tech-Savvy, Social Media Management, Brand Alignment, Analytical Skills, Proactive, Confidentiality, Problem-Solving, Attention to Detail, Collaboration, Creative Process Structuring, Stakeholder Management, Time Management

Industry

Leasing Residential Real Estate

Description

About The Role: As the Executive Assistant to the Founder & CEO, you will be the central link ensuring focus, clarity, and execution across multiple ventures, including SmartStay (hospitality and property management), BNB IN DUBAI (education, community and social media presence), and related real-estate-focused software ventures. This role requires a strategic, exceptionally organised professional who can simplify complexity and enable fast, informed decisions. You’ll work directly with the Founder to filter and structure information from internal teams and external partners, including investors, landlords, and key clients. You’ll coordinate communication, track priorities, drive progress, and ensure that every decision is made with complete context. If you thrive in high-energy environments, love bringing structure to moving parts, and use technology intelligently to stay ahead, you’ll find this role both challenging and rewarding. Key Responsibilities Executive & Organisational Support Act as the coordination bridge between the Founder, leadership teams, and external stakeholders. Track priorities, deadlines, and deliverables across multiple ventures, ensuring progress and accountability. Proactively gather the right context for all decisions to be made, asking the questions that anticipate what the Founder needs to know. Filter and prioritise information from all channels—Slack, WhatsApp, email, shared dashboards—so the Founder sees what truly matters. Build concise overviews and summaries that translate complex inputs into clear actions and decisions. Drive progress, not just track it. Follow up, problem-solve, and close the loop where needed. Coordinate directly with department heads and partners to keep initiatives on track. Prepare and proofread communications, presentations, and updates in fluent, professional English. Tech-savvy and confident with software and AI tools (Google Workspace, Slack, Monday.com, Notion, ChatGPT, Otter): able to leverage them intelligently rather than relying on copy-paste output. Social Media & Brand Alignment Understand the Founder’s social-media presence, tone, and public image. Coordinate with the marketing and content team to ensure consistency between business communications and the Founder’s personal brand. Support in scheduling, coordinating, and occasionally organising podcast recordings or similar content initiatives. Bring structure to creative processes by helping plan and align content ideas with current business priorities. Be comfortable working within a content-driven environment and communicating effectively with creative and production teams. Furthermore, you will uphold absolute confidentiality and professionalism in handling all business and personal matters, and you will occasionally assist with travel or personal coordination to keep the Founder’s time, focus, and attention on the highest-impact priorities. Skills & Qualification 3+ years of experience as an Executive Assistant or similar role within a founder-led or fast-growing organisation. Proven ability to bring order, structure, and clarity to fast-moving operations. Outstanding written and spoken English; able to communicate concisely. Advanced organisational and multitasking skills; thrives on detail and follow-through. Confident using productivity and collaboration tools such as Google Workspace, Slack, Monday.com, Notion, and AI-powered assistants. Analytical yet people-oriented—able to interpret numbers, systems, and personalities with equal fluency. Self-driven, proactive, and comfortable interacting with senior leaders and external stakeholders. Understanding of Dubai’s business culture or previous UAE experience is an advantage. What We Offer Salary range AED 12,000 to 16,000 depending on experience. Health insurance, annual flight allowance, and discretionary performance bonus. Five-day work week with flexibility during critical periods. Full-time, Dubai-based hybrid position. Your Opportunity With Us You’ll work directly with a founder building multiple ventures at scale—combining hospitality, education, and technology. This is a front-row seat to learn how high-growth companies are structured, while playing a key part in making them run smoothly. If you are deeply organised, technologically fluent, and motivated by clarity and execution, you’ll become the Founder’s most trusted partner in turning ideas into action.

Responsibilities

The Executive Assistant will act as a coordination bridge between the Founder, leadership teams, and external stakeholders, ensuring progress and accountability across multiple ventures. This role involves filtering and prioritizing information, preparing communications, and driving initiatives forward.