Experience

3 - 8 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelors in Computer Application, Bachelor of Technology/Engineering, Bachelor of Business Administration, MBA/PG Diploma in Business Mgmt

Nationality

Any Arab National, Any European National, Pakistani, Filipino

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

A boutique architecture and design studio based in Dubai, with a second office abroad and new ventures launching, is hiring an Executive Assistant to the Founder. This is a demanding, high-trust role at the center of the business.

• Manage the Founder's calendar, correspondence and travel across three countries
• Prepare fee proposals, client documents and contract drafts, and follow them through to signature
• Handle invoicing and receivables follow-up, and coordinate with the external accounting firm
• Manage HR administration: contracts, visas, PRO coordination, MOHRE and WPS compliance, employee records
• Run the day-to-day of the Dubai studio: vendors, facilities, supplies
• Convert instructions into tracked actions and close tasks without follow-up

When applying, include a short note describing the most complex task you have managed for a previous employer. Applications without this note will not be considered.

Desired Candidate Profile

• 5+ years UAE experience supporting a founder, director or senior manager directly
• Strong hands-on knowledge of MOHRE, WPS and visa processes
• Excellent written and spoken English; Arabic is a plus
• Strong Excel and Google Workspace skills (you will be tested)
• Comfortable using AI tools daily
• Highly organized, discreet and self-driven; runs on systems, not memory
• Architecture, design, engineering or professional-services background is a plus
• Currently in the UAE and available to start immediately or on short notice

We offer full-time employment, visa sponsorship, a competitive package based on experience, and exceptional growth opportunity within a growing multi-brand group.

Employment Type

• Full-time
•