Executive Assistant to the GM / DCS at St Vincents Health Network Sydney Public Hospital

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Communication Skills, Time Management, Prioritisation, Interpersonal Skills, Attention To Detail, Anticipating Needs, Stakeholder Relationship Management

Industry

Hospitals and Health Care

Description

Job Description: Excellent Employee Benefits including salary sacrificing Friendly, supportive environment in a great location Leading not-for-profit private hospital St Vincent’s Private Hospital Melbourne (SVPHM) is a facility of St Vincent’s Health Australia under the stewardship of Mary Aikenhead Ministries. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee. We are seeking an enthusiastic and experienced Executive Assistant to our General Manager/Director of Clinical Services (GM/DCS) at our Fitzroy campus and associated departments across the site. The successful applicant will provide high level administrative support and must have exceptional organisational and communication skills as well as the ability to work in a fast paced environment. You will also have a professional attitude and excellent attention to detail. You will be responsible for managing the GM/DCS’s schedule as well as overseeing the coordination of various activities and events across the entire Fitzroy site. You will also be required to foster relationships with key stakeholders across the hospital and our other Victorian sites. This is full time permanent position. Responsibilities will include (but will not be limited to); Not more than 5 points recommended Effective management of the GM/DCS’s diary movements and activities Co-ordination of administrative tasks to ensure the smooth running of the GM/DCS’s office Manage meeting requirements, prepare meeting agendas, packs and associated documents as well as minuting of various meetings Monitoring of emails ensuring action items are followed up appropriately Providing support as required to the Fitzroy leadership team The successful candidate will have; Not more than 5 points recommended Knowledge & understanding of the health industry is desirable but not essential Exceptional time management and the ability to prioritise tasks The ability to anticipate the needs of the GM/DCS Strong interpersonal skills and the ability to maintain professional relationships Demonstrated ability to work independently High level of communication and interpersonal skills How to Apply: Your application must contain a cover letter and CV to be considered. For further information about this role please contact Jenny Gozdzik (03) 9411 7660 Benefits include: A supportive and friendly atmosphere, salary packaging (increase your take home pay), ongoing education support, comprehensive orientation, uniform, discounted car parking and easy access to public transport. Competitive annual salary and conditions. We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment. At SVPHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of SVHA’s Commitment to the federal government employment parity initiative we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our National Human Resources and Indigenous Programs Specialist, Edward Solien on (07) 3435 7256. Permission to conduct a police check is required. A valid working with children check is required. *Please note; this job advertisement will close at Midnight the day before the closing date listed. Closing Date: 16 April 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

The role involves providing high-level administrative support to the General Manager/Director of Clinical Services, including managing their schedule and overseeing coordination of activities and events across the Fitzroy site. Responsibilities also include managing the GM/DCS's diary, coordinating administrative tasks, managing meeting requirements, monitoring emails, and supporting the Fitzroy leadership team.