Executive Assistant to the Head of Kardex Autostore at Kardex Produktion Deutschland GmbH

, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Management, Expense Management, Global Meeting Coordination, Time-Zone Scheduling, Document Preparation, Presentation Skills, Communication, Liaising, Event Organization, Administrative Structure Maintenance, AI Utilization, Organizational Skills, Coordination, Multitasking, Professionalism

Industry

Automation Machinery Manufacturing

Description

The Kardex Group is one of the world's leading manufacturers of dynamic storage, retrieval and distribution systems. Our more than 3,000 employees worldwide develop and manufacture logistics solutions that are used in many different sectors such as industrial manufacturing, retail and administration. You live in Greater Lisbon and like to join Kardex as an Executive Assistant to the Head of Kardex Autostore. You have the ability to work and support your boss effectively, although he is located in Switzerland, and will from time to time travel to Portugal. Your tasks Provide comprehensive executive support, including calendar, travel, expense management, and proactive coordination of priorities for the Head of the Business Unit Autostore Coordinate global meetings and communications, managing time‑zone scheduling, agendas, materials, Microsoft Teams sessions, and timely distribution of minutes. Prepare high‑quality executive documents, such as presentations, reports, updates, and briefing papers, ensuring accuracy and punctual delivery. Serve as a central communication link, liaising with senior leaders (including CEO and CFO), global executive assistants, and cross‑functional teams to ensure clear and consistent information flow. Organise events and maintain administrative structure, including workshops, management meetings, organisational charts, documentation, and providing cover for assistant colleagues; efficiently use AI to streamline repetitive tasks. Your profile Relevant education and training, such as commercial training or a degree in business administration or office management, with additional executive‑support training as an advantage. Extensive experience as an executive or senior assistant, ideally in a similar, high‑responsibility role. Strong technical skills, including full professional English proficiency, advanced MS Office/Office 365 capability (especially PowerPoint, Excel, and Teams), and effective use of AI for efficiency. Besides fluent Portuguese, also other languages are a plus. Exceptional organisational, coordination, and multitasking abilities, particularly in global and virtual environments, with the capability to manage multiple priorities independently. High level of professionalism, including reliability, discretion, strong communication skills, and a proactive mindset that anticipates executive needs. We offer: Long-term prospects: A secure job in a fast-growing, international company with exciting development opportunities and interesting and varied tasks in a future-oriented environment Valuable support: Great team spirit, elaborate onboarding and a wide range of training opportunities in our own academy at the Bellheim site as well as an Employee Assistance Program (Lyra) Tangible added value: Flexible working hours, annual vacation on behalf of the respective country regulations Visible benefits: Attractive salary, company pension plan and capital-forming benefits - depending on location Attractive extras: Corporate benefits, company and team events, Ready to join? Apply now and start your journey with us! If you’re a passionate assistant who likes to be the co-pilot and organize in the back — we’d love to hear from you. Please send us your application with a possible start date via our career page. If you have any questions, please contact Veronika Wieland-Kolumban by phone +49 (8283) 999216 Working with Kardex Automated storage solutions are high-tech. The basis for this is our genuine high-quality work from our own production sites, the skills of our specialists in planning, production, and assembly, as well as the innovative spirit of our engineers from research and development. For years, we have been developing solutions in the areas of Industry 4.0 and digitalization to offer our customers an excellent all-around service.

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Responsibilities

The Executive Assistant will provide comprehensive support to the Head of the Autostore Business Unit, managing their calendar, travel, expenses, and coordinating global meetings across time zones. Key duties also involve preparing high-quality executive documents and serving as a central communication link with senior leadership.