Executive Assistant to the Integrator (DOO) at Great Rivers Dental - East Alton

Bethalto, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

0.0

Posted On

23 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Meeting Execution, KPI Reporting, Data Auditing, Written Communication, Microsoft Office, Workflow Optimization, AI Tools, Time Management, Organizational Skills, Proactive Planning, Document Standardization

Industry

Description

Description Bring Structure. Think Ahead. Make an Impact. At Great Rivers Dental, we do more than support our practices – we build systems, develop leaders, and create environments where teams can thrive. We’re looking for a highly organized proactive Executive Assistant to support our Integrator (Director of Operations). This role is not just about managing tasks, it’s about managing the flow of information, communication, and follow-through that keeps our organization running smoothly. If you are someone who naturally thinks ahead, takes initiative, and holds a high standard for organization and quality, this could be a great fit. Why You’ll Love It Here: A Values-Driven Culture Our core values guide how we show up every day: Patient Centered: Compassion - Clarity - Anticipation - Follow-through - Respect Always Learning, Always Improving: Curiosity - Feedback - Ownership - Growth - Sharing One Trusted Team: Support - Respect - Communication - Recognition - Dependability Do What’s Right: Honesty - Privacy - Accountability - Courage - Integrity Choose Positivity, Take Initiative: Solutions - Encouragement - Initiative - Enthusiasm - Action Meaningful Impact This role directly supports the execution of the organization. By creating clarity, structure, and follow-through, you will help leadership focus on coaching teams, improving performance, and driving growth across all practices. Growth & Development Ongoing training and development Exposure to leadership and operations across multiple practices Opportunity to grow into higher-level operational roles over time Competitive Compensation & Benefits Competitive salary (based on experience) 401k with employer match Generous PTO and paid holidays Medical, vision, and dental benefits Requirements What You’ll Do: Own Meeting Execution - Prepare agendas, materials, and scorecards for leadership meetings - Attend meetings, capture decisions, and track action items - Ensure all follow-up tasks are completed Manage Reporting & Data Flow - Collect and audit weekly KPI data from all practices - Ensure all information is accurate, complete, and organized - Compile and distribute final reports Act as a Communication Filter - Review and organize emails, messages, and operational requests - Present information in a clear, decision-ready format - Ensure leadership is only receiving complete and relevant information Standardize Organizational Documents - Review and refine internal documents - Ensure consistency in formatting, clarity, and quality - Return incomplete work for revision Support Practice Operations - Prepare summaries for site visits - Convert notes into structured action plans - Track follow-through with team members What Success Looks Like: - Leadership no longer reviews raw or incomplete data - Communication is organized, clear, and actionable - All meetings are fully prepared and followed through - Tasks and commitments are consistently tracked and completed - The Integrator is able to focus on coaching, leadership, and decision-making What We’re Looking For: Highly organized and detail-oriented Strong written communication and formatting skills Comfortable leveraging technology and AI tools to streamline workflows, improve organization, and enhance communication Proactive and forward-thinking – you anticipate needs without being asked Comfortable holding a high standard and sending work back when incomplete Able to manage multiple priorities with consistency and accuracy Professional, dependable, and solution-focused What This Role Is Not: This is not a passive, task-based assistant role You will not be given step-by-step direction for everything This role requires initiative, ownership, and independent thinking Schedule & Availability This role is best suited for someone who is adaptable, organized, and comfortable working within a dynamic schedule that shifts based on business needs. This is a full-time position with a flexible schedule aligned to the Integrator’s calendar Work hours may vary week-to-week based on meetings, priorities, and operational needs Availability during core leadership meeting times is required Some early morning or late evening availability may be needed depending on scheduling demands Requirements: 2+ years in an Executive Assistant, administrative, or operations support role Strong proficiency in Microsoft Office (Excel, Outlook, Teams) Ability to manage multiple systems and workflows Experience with data, reporting, or documentation preferred Join Our Team! If you’re looking for a role where you can bring structure, think ahead, and make a real impact on a growing organization, we’d love to meet you. Apply today and take the next step in your career with Great Rivers Dental!

Responsibilities

The role focuses on supporting the Director of Operations by managing meeting execution, tracking action items, and auditing KPI data. It also involves acting as a communication filter and standardizing organizational documents to ensure operational efficiency.