WHAT WE’RE LOOKING FOR

• Exceptional organisational and time management skills.
• Strong anticipatory thinking with a proactive approach.
• Ability to remain calm and resilient under pressure.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficient in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word, SharePoint).
• Commercially aware and aligned with business objectives.
• Professional, loyal, and conscientious with a bias for action.

ABOUT THE ROLE

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and operational support to the Managing Director across two businesses, with involvement in other entities. This is a pivotal role acting as a point of coordination across leadership teams, ensuring the Managing Director’s time is focused on the most valuable priorities.
The ideal candidate will thrive in a structured and fast-paced environment, balancing day-to-day administration with long-term planning, and will act as a trusted partner to the Managing Director.

KEY RESPONSIBILITIES

• Manage the MD’s calendar, inbox, and workload across multiple companies.
• Deliver daily task lists and structured weekly forward plans.
• Prepare and follow up on leadership, management, and board meeting actions.
• Oversee facilities, consumables, and contractor arrangements.
• Coordinate company events and internal communications.
• Draft formal communications, reports, and presentations.
• Support HR processes including recruitment and onboarding.
• Maintain company governance, risk, and compliance systems.