Executive Assistant To the President & CEO at RINCON FAMILY SERVICES

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

75000.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Strategic Representation, Organizational Leadership, Administrative Oversight, Project Management, Cross-Functional Collaboration, Board Engagement, International Relations, Cultural Fluency, Communication Skills, Problem-Solving, Bilingual, Microsoft Office 365, Adaptability, Emotional Intelligence, Discretion

Industry

Individual and Family Services

Description

Description Position: Executive Assistant to the President and CEO Reports to: President and Chief Executive Officer Organization: Rincon Family Services (RFS) Salary Range: $60,000 - $75,000 annually, commensurate with experience Position Overview The Executive Assistant to the President and CEO is a trusted strategic partner and vital force multiplier for the Chief Executive. This high-impact role goes far beyond traditional administrative support—driving executive effectiveness, leading mission-critical initiatives, and serving as an ambassador for the Presdient & CEO across internal and external platforms. As a key member of the Executive Office, the Executive Assistant ensures seamless operations, manages high-level communications, and provides executive-level leadership across administrative functions. The position also supports affiliated organizations, leads cross-functional projects, and represents the CEO in diplomatic, community, and international engagements. This role requires a proactive, polished, and highly adaptable professional who thrives in dynamic environments and can operate with a high degree of discretion, strategic judgment, and emotional intelligence. Key Responsibilities Executive Support & Strategic Representation Manage the CEO’s complex calendar, schedule, and meeting priorities with precision and discretion. Prepare materials, research, and logistics for all executive engagements. Represent or present on behalf of the CEO in meetings, as needed. Draft high-level correspondence, executive communications, and strategic reports. Organizational Leadership & Administrative Oversight Supervise and support administrative staff across the agency, fostering a culture of excellence, collaboration, and accountability. Design and implement standardized systems, tools, and best practices to elevate administrative operations. Strategic Projects & Affiliate Support Lead and execute cross-functional initiatives aligned with the CEO’s priorities. Provide operational and strategic coordination for affiliated organizations under the CEO’s purview—including systems integration, governance support, and growth planning. Collaborate with internal teams across finance, HR, and programs to ensure alignment and results. Executive Team & Board Engagement Coordinate meetings, retreats, and planning sessions for the Executive Team. Track organizational progress against strategic goals and ensure timely follow-up. Plan and execute all Board of Directors meetings, manage communications, and ensure compliance with governance standards. Maintain accurate records and deliver high-quality Board materials. Consular & International Relations Serve as the agency’s primary liaison to Chicago-based consulates and international partners. Coordinate the CEO’s participation in global forums, multicultural summits, and diplomatic meetings. Ensure culturally competent and professional communication in all international engagements. Core Competencies & Attributes Strategic Agility: Anticipates needs and connects tactical execution with broader strategic goals. Executive Presence: Represents the CEO with clarity, confidence, and professionalism in any setting. Cultural Fluency: Builds meaningful relationships across cultures and sectors. Leadership: Guides and mentors administrative staff, setting a tone of excellence. Mission-Driven: Embodies and champions RFS’s commitment to trauma-informed, recovery-oriented care. Adaptability: Responds fluidly to changing priorities, with resilience and grace under pressure. Qualifications Master’s degree preferred or a Bachelor’s degree in nonprofit management, international relations, public administration, or related field strongly preferred. At least 3 years of experience in a senior executive support role, ideally supporting a CEO or executive director in a mission-driven or cross-sectoral environment. Proven ability to communicate and operate effectively across diverse audiences and high-stakes settings. Exceptional organizational, interpersonal, and problem-solving skills. Professional fluency in both English and Spanish is required (verbal and written). Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams); familiarity with Adobe Pro and other productivity platforms is highly desirable. Valid driver’s license and access to reliable transportation; willingness to travel for offsite meetings and occasional overnight engagements. Ability to travel nationally or internationally to support agency projects. Ability to work flexible hours, including occasional evenings or weekends, in response to the CEO’s evolving schedule and responsibilities.

Responsibilities

The Executive Assistant to the President and CEO manages the CEO’s complex calendar and high-level communications while representing the CEO in various engagements. This role also involves leading strategic projects and ensuring operational efficiency across the organization.