Executive Assistant to the President & CEO at The Philharmonic-Symphony Society of New York Inc

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

115000.0

Posted On

01 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Project management, Communication, Microsoft 365, Expense management, Budgeting, CRM platforms, Stakeholder management, Bilingual Spanish/English, Discretion, Organizational skills, Meeting coordination, Travel logistics, Report preparation, Attention to detail

Industry

Performing Arts

Description

About the New York Philharmonic The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in 2022, the Orchestra is acting on a renewed commitment to building on a legacy of more than 180 years, serving as a platform for today’s greatest musical artists and connecting with our communities. Gustavo Dudamel will become the Philharmonic’s Oscar L. Tang and H.M. Agnes Hsu-Tang Music and Artistic Director beginning at the start of the 2026-2027 season. About the Role The New York Philharmonic seeks an experienced and highly organized Executive Assistant to the President & CEO to serve as a trusted partner within the Executive Office. This role supports the President & CEO by managing complex schedules, coordinating communications, and ensuring day‑to‑day operations run smoothly in a fast‑paced, high‑profile environment. The ideal candidate brings sound judgment, discretion, and a proactive approach, and is comfortable working closely with senior leadership, Board members, and external partners. This is a highly visible role for someone who thrives on collaboration, anticipates needs, and takes pride in enabling executive leadership at a world‑class cultural institution. Your Day-to-Day * Manage the President & CEO’s complex calendar, coordinating meetings across internal and external stakeholders and time zones * Prepare daily, weekly, and long‑range schedules aligned with organizational priorities * Serve as a primary point of contact between the President & CEO and senior leadership, Board members, donors/partners, and external stakeholders * Draft, review, and manage correspondence, presentations, and reports on behalf of the President & CEO including occasional communications in Spanish * Partner cross‑functionally to gather briefing materials, background documents, and meeting prep * Track deliverables, decisions, and follow‑ups to ensure readiness and follow‑through * Coordinate logistics for executive and other key meetings, including agendas, materials, minutes, and food and beverage as needed * Act as a host for VIP guests when required * Manage travel arrangements, expenses, and related logistics * Maintain organized records and systems for the Executive Office * Oversee the President & CEO’s email inbox and track items requiring response or delegation * Support special projects and ad hoc initiatives assigned * Contribute to a welcoming, inclusive, and values‑driven work environment. What you Bring to the Team Qualifications * 7+ years of experience providing executive‑level administrative support, ideally to C‑suite or senior leaders * Bachelor’s degree or an equivalent combination of education and experience * Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) * Experience with expense management, budget systems, and CRM platforms (e.g., Nexonia, Intacct, Tessitura, or similar) * Strong project management skills and comfort operating with ambiguity * Experience supporting a President/CEO and working with Boards of Directors preferred * Flexibility to work extended hours, including evenings and weekends as needed * Bilingual Spanish/English speaking and writing preferred Who You Are * You are detail‑driven and operationally strong, able to manage multiple priorities with accuracy and follow‑through * You exercise sound judgment, discretion, and integrity, and are trusted with confidential information * You communicate clearly and confidently with senior leaders, Board members, and external partners * You are proactive, adaptable, and comfortable working in a fast‑paced, high‑profile environment Work Arrangement This position requires a primarily onsite presence. Hybrid flexibility may be available on a limited basis depending on role responsibilities and organizational needs. Perks & Benefits The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including: * Medical, Dental, and Vision coverage from Day 1 * Employer contributions to the 403(b) plan * Employer-paid Life and Disability insurance * 12 Holidays * Vacation benefits * Access to world‑class performances and events Everyone Belongs Here The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.

Responsibilities

The Executive Assistant manages the President & CEO's complex calendar, communications, and day-to-day operations to ensure efficiency in a high-profile environment. They also serve as a primary point of contact for senior leadership and stakeholders while coordinating logistics for meetings and travel.