Executive Assistant to the President & COO at 10X Health System

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

92000.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Workflow optimization, Strategic planning, Risk management, AI tools, Microsoft Copilot, Notion AI, Project management, Cross-functional coordination, Executive communication, Decision support, Travel logistics, Emotional intelligence, Business acumen, Operational excellence

Industry

Wellness and Fitness Services

Description

ABOUT 10X HEALTH SYSTEM 10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal health and well-being. With a philosophy rooted in the principle that optimal health is the foundation for a life lived to the fullest, 10X Health provides cutting-edge solutions and personalized health plans designed to empower individuals to achieve and maintain peak physical and mental performance. The company's comprehensive approach to health combines the latest advances in medical science, nutrition, fitness, and technology to offer a suite of services that include state-of-the-art diagnostic testing, individualized treatment protocols, and ongoing support from a team of world-class health professionals. 10X Health's commitment to innovation and results has established it as a leader in the health optimization space, catering to those who strive to push the boundaries of what is possible in their health journey. POSITION SUMMARY The Executive Assistant to the President & COO operates as an extension of the executive helping drive prioritization, decision flow, and overall effectiveness. They serve as a strategic operator and force multiplier who owns, protects, and optimizes the President’s time, priorities, and output as mission-critical business assets. The Executive Assistant operates at the center of leadership execution, navigating competing priorities, complex dynamics, and high-stakes decisions with sound judgment and emotional intelligence. Success requires the ability to be own key projects and drive accountability across team. As well as anticipating downstream impact, identify risks early, and proactively removing friction. In a fast-growth, fast-paced, high-performance environment, this role balances urgency with precision—ensuring work is delivered quickly, accurately, and with a high degree of clarity. This individual thrives on accountability, is energized by growth, and is motivated by helping build and scale something exceptional. OBJECTIVES Executive Operations & Workflow Management Fully own and continuously optimize the President’s calendar, priorities, and daily workflow to maximize strategic focus and output Act as an extension of the President & COO in both internal and external interactions, exercising sound judgment and professionalism Prepare daily, weekly, and meeting briefings with clear insights, context, and decision points Ensure alignment, clarity, and communication across executive stakeholders Proactive Anticipation & Risk Management Always think 1–2 steps ahead—anticipating needs, downstream impacts, and potential challenges Identify risks, gaps, and inefficiencies early and proactively surface solutions Remove friction before it impacts execution, leadership focus, or team performance AI & Technology Leverage (CRITICAL) Use AI tools (ChatGPT, Microsoft Copilot, Notion AI, etc.) to: summarize reports, meetings, and data; draft communications, presentations, and strategic outlines; and automate repetitive workflows Identify opportunities to streamline operations through automation and digital tools Help implement simple systems that reduce manual work and increase speed Strategic & Decision Support Synthesize information across departments into clear, concise, and actionable insights Prepare executive-level materials for leadership meetings, board discussions, and key initiatives Support decision-making by ensuring the President has the right information at the right time Cross-Functional Coordination Owns key projects and is responsible for driving follow-through and accountability across teams Act as a central connector across Marketing, Sales, Clinical, Product, and Finance Track progress on top priorities and escalate issues as needed Communication & Presentation Excellence Develop high-quality presentations, reports, and executive communications Ensure messaging is clear, aligned, and reflective of leadership priorities Draft internal and external communications on behalf of the President Meeting & Execution Rhythm Coordinate and support executive meetings (leadership meetings, operating reviews, etc.) Capture key decisions, insights, and action items with clarity Ensure consistent follow-through and accountability across stakeholders Travel & Logistics Manage travel with efficiency and foresight Build itineraries aligned with business priorities Anticipate needs to minimize friction and maximize productivity COMPETENCIES Business acumen & Decision support – Apply strong business judgement to prioritize competing demands and surface the most critical issues Executive presence – Represent the President with professionalism and credibility in interactions with Senior Leaders and External Partners Extreme ownership mindset – Treats executive priorities as business-critical and takes full accountability for outcomes High emotional intelligence – Effectively reads situations, navigates interpersonal dynamics, and diffuses tension Strong judgment under pressure – Makes sound, timely decisions in fast-moving, high-stakes environments Advanced anticipation ability – Thinks beyond immediate tasks to future implications, risks, and opportunities Operational excellence – Highly organized and able to manage multiple complex priorities seamlessly Executive communication – Clear, concise, and polished communication at a leadership level Speed with precision – Operates with urgency while maintaining accuracy, quality, and attention to detail Systems and process mindset – Continuously improves workflows and leverages tools to increase efficiency Discretion and trust – Handles sensitive information with the highest level of professionalism CULTURE & ENVIRONMENT FIT Thrives in a high-growth, high-accountability environment Energized by performance, ownership, and measurable impact Proactive, resourceful, and solutions-oriented Comfortable operating with high expectations and minimal oversight Motivated by building, scaling, and contributing to something exceptional Thrives in a dynamic, evolving environment where priorities shift quickly EDUCATION & EXPERIENCE 5+ years of experience supporting senior executives in high-growth environments Proven track record of driving efficiency, organization, and executive effectiveness Experience in fast-paced, performance-driven organizations strongly preferred Bachelor’s degree in Business, Communications, or related field preferred PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, 10X Health System recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. If you require any accommodations during the application process or have any questions, please contact careers@10xhealthsystem.com. NO SOLICITATION POLICY 10X Health does not accept unsolicited resumes, calls, or communications from staffing agencies or third-party recruiters. Any such submissions will be considered the sole property of 10X Health and will not obligate the company to pay any fees. Please refrain from contacting us regarding this posting. #LI-CM1 #LI-Onsite

Responsibilities

The Executive Assistant will manage the President's calendar, priorities, and daily workflow to maximize strategic output. They will also act as a central connector across departments, driving project accountability and preparing executive-level materials.