Lotus Group is proud to partner with a leading electrical and industrial services provider with operations across Western Canada to find an experienced Executive Assistant to support the Presidentout of their head office in Calgary, AB. They deliver full-service solutions in electrical, instrumentation, automation, and modular construction, supporting clients in industries such as oil & gas, power generation, utilities, mining, and infrastructure development. This role can be either hybrid or remote, but the candidate must be based in Calgary to facilitate occasional in-person events or meetings.
The Executive Assistant will provide high-level support to the President and one other executive, while managing key business operations with discretion and professionalism. This is a dynamic role requiring exceptional organizational skills, the ability to anticipate needs, and the maturity to act as a trusted confidant and strategic partner. The ideal candidate thrives in fast-paced environments, is polished and professional, and excels at managing shifting priorities with grace, discretion, and proactivity.

ROLE RESPONSIBILITIES

• Serve as the primary gatekeeper for the executives, managing calendars, inboxes, and communications with efficiency and confidentiality.
• Coordinate and manage complex schedules, meetings, and high-volume calendars, ensuring effective time allocation and preparation of all materials in advance.
• Handle confidential and sensitive matters, including board discussions, personnel issues, financials, and business development initiatives.
• Organize domestic and international travel arrangements, including but not limited to flights, hotels, transportation, itineraries, and reservations.
• Draft, edit, and proofread correspondence, presentations, reports, and business documents with precision and professionalism.
• Track priorities, deadlines, and follow-ups, ensuring no detail is overlooked and executives remain unencumbered.
• Support internal and client events, including tournaments, conferences, and corporate functions.
• Manage both professional and personal organization needs (e.g., reservations, memberships, expenses, travel logistics).
• Serve as a liaison between executives and internal teams, clients, vendors, and external partners.
• Maintain secure and well-organized records and files related to company operations and confidential matters.
• Implement and maintain email management systems, ensuring inboxes are organized, urgent matters are elevated, and non-priority items are addressed.
• Provide daily and weekly task reviews via text and Microsoft task-sharing platforms.
• Support interdepartmental collaboration to ensure smooth and efficient daily workflows.
• Uphold company values by operating with loyalty, attention to detail, and an initiative-taking mindset.
• Aid with various company projects and processes as needed.

ROLE REQUIREMENTS

• 5+ years of experience as an Executive Assistant, directly supporting C-suite or senior executives, required
• Degree, diploma, or certification in administration or relevant fields an asset
• Driver’s license and reliable vehicle required
• Based in Calgary, Alberta
• Advanced knowledge in Microsoft Office Suite, with a demonstrated ability to quickly adapt to and utilize company-specific systems and software
• Willingness and flexibility to work beyond standard business hours, recognizing that workload may vary with business demands and seasonal fluctuation
• Background in electrical, instrumentation, and industrial services contractor industries is an advantage.
• Previous experience supporting multiple businesses or subsidiaries strongly preferred.

To be successful in this role, the candidate should embody the following qualities:

• Consistently produces accurate, detailed, and high-quality work.
• Highly self-driven and results-focused, with a keen sense of accountability.
• Thrives in a fast-moving, constantly evolving environment.
• Anticipates needs and identifies efficiencies, taking a proactive, solutions-oriented approach.
• Learns quickly, adjusts seamlessly, and adds value with minimal onboarding.
• Communicates with clarity and professionalism, both verbally and in writing.
• Demonstrates strong judgment, problem-solving, and decision-making skills.
• Balances multiple competing priorities while meeting deadlines with precision.
• Always maintains the highest standards of confidentiality and discretion.
• Brings emotional intelligence, composure, and professionalism under pressure.
• Works effectively with executives and colleagues as a collaborative and trusted partner.

Compensation will be determined based on the experience and qualifications of the successful candidate. Competitive benefits include health & wellness coverage, employee ownership program, profit-sharing, RRSP matching, and team-building incentives (e.g., company trips, events, and community engagement activities).