JOB SUMMARY

We are seeking a highly organized and proactive Executive Assistant to support the President of our organization. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the executive office and will involve a variety of clerical and on the field duties.

QUALIFICATIONS

• Proven experience in an administrative role with strong clerical experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with Ministry of Environment and Ministry of Transportation is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong typing skills with attention to detail for accurate data entry and proofreading.
• Experience managing office operations responsibilities is a plus.
• Ability to work independently while also being a team player in a fast-paced environment. If you are looking for an opportunity to contribute to an executive team while developing your professional skills, we encourage you to apply for this dynamic position as an Executive Assistant to the President.
  Job Type: Full-time
  Pay: $36,353.40-$52,000.00 per year

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In perso

• Manage the President’s calendar using Microsoft Outlook Calendar, scheduling meetings and appointments effectively.
• Provide exceptional customer service, acting as the first point of contact for external contract bids.
• Perform tasks including data entry, report writing and creating invoices.
• Prepare and proofread correspondence, reports, and presentations using Microsoft Office and Google Workspace tools.
• Handle phone etiquette with professionalism while managing a multi-line phone system.
• Maintain organized filing systems for easy retrieval of documents and information.
• Assist with administrative tasks such as data entry, clerical support, and front desk duties as needed.
• Utilize DocuSign for document management and electronic signatures.
• Collaborate with other team members to ensure efficient office operations.