Executive Assistant to the President at Steelman Partners LLP

Las Vegas, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Time Management, Critical Thinking, Problem Solving, Resourcefulness, Microsoft Office Suite, Outlook, Teams, Zoom, Scheduling Platforms, Attention to Detail, Adaptability, Interpersonal Skills, Confidentiality, Project Tracking

Industry

Architecture and Planning

Description

Description Job Title: Executive Assistant to the President Job Summary: The Executive Assistant to the President is a highly organized, proactive, and resourceful individual who is responsible for providing direct support to the President of the firm and scheduling assistance to the Head of Architecture. This role is critical in ensuring smooth day-to-day operations at the leadership level, with responsibilities spanning executive scheduling, meeting coordination, project tracking, and confidential correspondence. The ideal candidate will thrive in a fast-paced, creative environment, anticipate needs, and serves as a trusted partner to senior leadership. Life at Steelman Partners: Here at Steelman Partners, we pride ourselves in the multifaceted makeup of our office space and culture. Under one roof, we connect architecture, interior design, lighting, branding, and 3D visualization, which encourages an interdisciplinary approach to creating a unique and compelling place to work, study, learn, and grow. No two days are the same here. From restaurants to entertainment spaces to casinos and theme parks, we are creating some of the most exciting spaces in the world. We lean towards out-of-the-box thinking and strive to provide our clients with innovative design that creates new standards within the industry. Steelman Partners offers competitive salaries and a comprehensive benefits package including sponsored medical/dental/vision insurance, a 401K plan with matching benefits, a two-week vacation plus birthday and floating holidays, an Employee Assistance Program, and in-house training. With projects touching on all corners of the world, our impact reaches far beyond the Las Vegas Valley. We share a vision for a future that is forward-looking, revolutionary, and, above all else, inclusive. Join a company that believes that creative design is for everyone. Join Steelman Partners. Duties and Responsibilities: Executive Support (President) Manage the President’s calendar, schedule, and meeting requests with efficiency and discretion. Coordinate leadership meetings, client appointments, and industry events. Handle confidential correspondence, presentations, and reports. Prioritize requests and ensure the President is prepared for meetings and deadlines. Arrange domestic and international travel, itineraries, and event logistics. Scheduling Support (Head of Architecture) Assist with calendar management for the Head of Architecture. Schedule design reviews, consultant coordination sessions, and internal team check-ins. Track and follow up on project deadlines and deliverables. Support coordination across architecture and interior design teams. General Administrative & Team Support Prepare and distribute agendas, meeting notes, and follow-up action items. Act as liaison between leadership, clients, consultants, and staff. Maintain accurate and up-to-date files, records, and project documentation. Support firm-wide initiatives, events, and executive communications as needed. Perform other related duties as assigned. Requirements Required Skills and Abilities: Excellent verbal, written, and interpersonal communication skills; confident interacting with executives, clients, and staff. Excellent organizational skills, attention to detail, and adaptability in a dynamic environment. Excellent time management skills with a proven ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Critical-thinking and problem-solving skills; ability to think out of the box to find a solution. Resourceful team player, with the ability to also be effective independently. Ability to comprehend and follow directions from multiple leadership sources and to prioritize projects and requests. Ability to manage multiple priorities, deadlines, and sensitive information with discretion. Advanced proficiency in Microsoft Office Suite, Outlook, Teams, Zoom, and scheduling platforms. Education and Experience: Bachelor’s degree preferred or equivalent relevant experience. 5+ years of experience in an Executive Assistant or senior administrative role; prior experience in architecture, design, or professional services strongly preferred.

Responsibilities

The Executive Assistant to the President provides direct support to the President and scheduling assistance to the Head of Architecture. Responsibilities include managing calendars, coordinating meetings, handling confidential correspondence, and arranging travel logistics.