Executive Assistant to the RED - CT at Achievement First Network Support

, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

71437.68

Posted On

01 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Mastery, Communication, Project Management, Discretion & Confidentiality, Resourceful, Proactive, Growth Mindset, Standard of Excellence, Equity Lens, Culture Builder, Relationship Management, Technical Skills

Industry

Description

About Achievement First Achievement First (AF) is a nonprofit 501(c)(3) organization supporting 39 public charter schools across New York, Connecticut, and Rhode Island. For more than 25 years, AF has been recognized as one of the top tuition-free public charter school networks in the country. We are committed to creating schools of academic excellence within nurturing environments — schools that prepare students to be college-ready and to pursue and succeed in whatever paths they choose in life. The majority of AF students are Black and Latinx children from low-income families, many of whom will be the first in their families to graduate from college. Across our network, we employ more than 2,200 staff members — 64% of whom identify as Black, Indigenous, or People of Color — who collectively educate nearly 15,000 students in Brooklyn and Queens, NY; New Haven, Bridgeport, and Hartford, CT; and Providence and Cranston, RI. Our mission is to prepare every student to excel in college, career, and life; deepen their understanding of self and community; and lead lives of purpose. We believe in the limitless potential within our students and their power to shape a more just society. That belief drives our deep commitment to student achievement: we aim to set a high bar for learning and create warm, demanding classrooms where rigorous instruction is paired with the care, encouragement, and consistency every student deserves. Your Impact The Executive Assistant (EA) provides high-level administrative support to the Regional Executive Director. This role ensures that the Executive Director’s time, information, and relationships are managed strategically; that meetings, communications, and projects are well-coordinated; and that organizational priorities advance smoothly and effectively. Provide executive support to Regional Executive Director Manage complex calendars, schedule and prioritize meetings, and anticipate conflicts. Coordinate meeting logistics, prepare materials, and track follow-up actions. Serve as a liaison between the Executive Director and internal/external stakeholders including board members. Collaborate closely with the Executive Assistant to the CEO, the Chief of Staff, and other C-Suite leaders to align scheduling, priorities, and coordination across the C-Suite. Reporting directly to the CT Executive Director you will be responsible for: Executive Support Provide high-quality administrative support to the Regional Executive Director Manage complex calendars, optimize scheduling, and anticipate conflicts Coordinate travel, expenses, and logistics Draft, edit, and proofread briefs, memos, agendas, and presentations to ensure executives are fully prepared for all engagements Manage all expense processing (credit card receipts, personal expenses for reimbursement, travel mileage, invoices etc) Serve as liaison with internal and external stakeholders, ensuring professional, timely communication Maintain a high level of confidentiality at all times Meetings, Events, and PD Support Manage and execute meetings, retreats, and special events (in-person and virtual) Logistics, communication, agendas, presentations, and budget tracking Oversee execution of onsite and offsite meetings Includes board meetings, network-wide gatherings, and team convenings Ensure follow-up actions are documented and completed Provide coordination and logistical support for Achievement First’s professional development (PD) programming and similar events Schedule sessions, prepare materials, coordinate catering and space set-up Provide onsite support during events Serve as liaison to internal teams and external vendors Focus on event execution and participant experience Project and Information Management Support the Executive Director in developing project plans, tracking progress, monitoring key deliverables, handling ad-hoc projects, and ensuring deadlines are consistently met Manage systems for filing, document organization, and information flow Provide research or data gathering as needed to inform decision-making Qualifications Education: Bachelor’s degree required. Experience: Minimum of 4 years of professional experience providing executive-level support and/or leading complex project management. Knowledge & Skills Growth Mindset: Continuously applies learnings, seeks feedback, and embraces opportunities to improve and adapt. Resourceful: Proactively seeks information, leverages available resources, and builds contextual knowledge to navigate challenges effectively. Proactive: Anticipates challenges, identifies opportunities, and proposes thoughtful solutions to keep work moving forward. Discretion & Confidentiality: Trusted to manage sensitive information with professionalism and integrity. Organizational Mastery: Strong organizational skills with the ability to manage competing demands, multitask effectively, and anticipate executive needs. Standard of Excellence: High attention to detail and commitment to delivering work at the highest standard. Equity Lens: Approaches all work with a commitment to diversity, equity, and inclusion consistent with AF’s mission. Culture Builder: Actively contributes to and strengthens a positive, cohesive, and strong regional culture. Relationship Management: Builds strong, respectful partnerships across levels of the organization and with external stakeholders. Communication: Excellent oral and written communication skills with a proactive, detail-oriented style. Project Management: Demonstrated ability to track deadlines, manage logistics, and ensure completion of deliverables. Technical Skills: Proficiency in Microsoft Office Suite and Google Workspace tools. Mission Alignment: Deep belief in the Achievement First mission and commitment to advancing educational equity. Travel Expectations This is a hybrid role. The expectation is that the person in the role would be able to come into the CT Network Support office at least 3 days a week. There may be additional travel to regions outside of your own on a monthly basis. Compensation Achievement First sets salaries are set through a lens of equity, and based on the requisite skills, education, and experience relevant to the role. The salary for this position is $71,437.68. In order to uphold our commitment to equity, Achievement First does not negotiate pay. Additionally, Achievement First offers to all regular, full-time employees a comprehensive benefits package that includes paid time off, medical, dental, vision, and life insurance, a 403(b) retirement benefit package with match, and paid Family Leave. Achievement First is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply. Spanish language proficiency is a plus. You can learn more about diversity at Achievement First here: http://achievementfirst.org/about-us/diversity/

Responsibilities

The Executive Assistant provides high-level administrative support to the Regional Executive Director, managing their time, information, and relationships strategically. Responsibilities include managing complex calendars, coordinating meetings, and ensuring organizational priorities advance smoothly.