Executive Assistant to the Vice President for University Relations & Develo at Another Source

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

90000.0

Posted On

11 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Communication Skills, Project Management, Organizational Skills, Discretion, Event Coordination, Donor Relations, Stakeholder Engagement, Microsoft Office Suite, Virtual Meeting Platforms

Industry

Staffing and Recruiting

Description

At a glance Step into a high-visibility role as the Executive Assistant to the Vice President for University Relations & Development at Cal State Long Beach. In this vital role, you'll partner directly with senior leadership and touch every part of campus, all while working in a vibrant, coastal setting known for its beautiful grounds and welcoming community. As Executive Assistant, you’ll move the team and university forward by ensuring high-level meetings, travel, and events are set up for success as well as managing critical donor relationships, coordinating strategic initiatives, and supporting efforts that strengthen fundraising and community partnerships. This is a collaborative, celebratory team where health and family come first, and where you’ll have the chance to learn, grow, and advance your career. Relocation assistance is available. Description: What you'll be doing Another Source’s client, California State University, Long Beach, is hiring an Executive Assistant to join their University Relations & Development team in Long Beach, CA. Here’s a little about CSU Long Beach & The Executive Assistant to the VP for University Relations & Development Opportunity The University Relations & Development team at Cal State Long Beach, one of the largest universities in the CSU system, is dedicated to advancing The Beach through innovative strategies and impactful relationships. We craft and implement programs that inspire philanthropy, secure public funding, and build strategic partnerships, all while enhancing the value of a Beach degree. Our team connects alumni, friends, corporations, and foundations with transformative giving opportunities that support student scholarships, capital projects, faculty programs, and special initiatives. By fostering meaningful investments, we strengthen our university's role as a steward of place and drive organizational effectiveness. To learn more about the University Relations and Development division, please visit: https://www.csulb.edu/university-relations-and-development Did you know? California State University system is the largest public four-year university system in the world, with more than 486,000 students, and 56,000 faculty and staff. https://www.youtube.com/watch?v=OqVB150TbD8 Why Join Us? Learn more about CSULB: https://www.csulb.edu At Cal State Long Beach (CSULB), you’ll be part of a vibrant campus community known for innovation, collaboration, and impact. This is an exciting opportunity to work alongside senior leaders, including the Vice President and Associate Vice Presidents of University Relations & Development, providing strategic and administrative support to advance institutional priorities. Located on the Southern California coast, Long Beach offers the perfect blend of city energy and coastal relaxation. With miles of beaches, year-round sunshine, a thriving arts and food scene, and easy access to Los Angeles and Orange County, it’s a community where work-life balance truly thrives. Affordable compared to nearby coastal cities, Long Beach is a place where you can build your career while enjoying the best of SoCal living. Relocation assistance is available. Key Responsibilities Reporting to the Vice President of University Relations & Development, the Executive Assistant will: Act as a strategic liaison between the VP, senior leadership, URD teams, and external stakeholders. Manage the success and coordinate high-level meetings, travel, and events for the VP and AVPs. Coordinate donor and prospect engagement, including outreach, scheduling, and presentation materials. Co-manage donor relations for the Long Beach State Foundation Board, leading high-impact projects and strategic initiatives. Ensure smooth administrative operations in partnership with the Division Administrative Coordinator, including office coverage, reception, and guest relations. What You’ll Bring Equivalent to a bachelor’s degree in a related field and four years of related experience. At least five years of administrative support experience preferred. Ability to manage complex calendars, balance competing priorities, and maintain discretion with confidential information. Excellent communication skills – verbal and written – with diplomacy in high-profile settings. Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms. Strong project management and organizational skills with the ability to coordinate across diverse teams and stakeholders. What’s in It For You: Salary: $80,000 – $90,000 Benefits: A real “wow” about Cal State Long Beach is that the employer-paid benefits that help you enjoy peace of mind — knowing that much of your health care and security is covered, so you can focus on doing your best work. Employer-paid health, dental, and vision coverage options, plus voluntary add-ons so you can tailor what works best for you. California State University Long Beach Retirement plans with CSULB and the California State University system (CalPERS/CalSTRS where applicable) to help you invest in your future. California State University Long Beach Generous wellness resources to support your mental, emotional, and physical wellbeing. California State University Long Beach Open Enrollment each fall to review and adjust your coverage so it fits your needs. California State University Long Beach Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. #AS1 #LI-SB1

Responsibilities

The Executive Assistant will act as a strategic liaison between the Vice President, senior leadership, and external stakeholders while managing high-level meetings, travel, and events. Additionally, the role involves coordinating donor engagement and ensuring smooth administrative operations.