Executive Assistant to the Vice President of Student Affairs at CSU San Mar at Another Source

San Marcos, California, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

78000.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Analytical Skills, Communication Skills, Problem-Solving Skills, Microsoft Word, Microsoft Excel, Microsoft Outlook, Research Skills, Confidentiality, Project Management, Event Planning, Leadership, Office Management, Timekeeping, Operational Compliance

Industry

Staffing and Recruiting

Description

At a glance The Division of Student Affairs at Cal State San Marcos, led by Dr. Viridiana Diaz, is seeking an Executive Assistant to play a key role in advancing the university’s mission to transform lives, one student at a time. This is an incredible opportunity to work alongside senior leadership, contribute to student success, and be part of a team dedicated to equity, inclusion, and innovation. If you thrive in a fast-paced, purpose-driven environment—and want your work to have real impact—this role is for you. In this role, you’ll:✨ Provide Executive-Level Support (60%) – Serve as the right hand to Dr. Diaz, managing complex scheduling, high-impact projects, and sensitive communications that keep the Division’s priorities moving forward.✨ Oversee Office Operations & Student Staff (40%) – Lead daily operations for the Office of the Vice President for Student Affairs, guiding student assistants and streamlining processes to ensure a welcoming, efficient, and high-performing environment. Description: What you'll be doing Another Source’s client, Cal State San Marcos has an immediate opening for an Executive Assistant to the Vice President of Student Affairs. The mission of the Division of Student Affairs at California State University San Marcos (CSUSM) is simple yet powerful: to transform lives, one student at a time. The division supports student success from admission through graduation and beyond, offering programs that foster leadership, wellness, civic engagement, and holistic growth. Learn more about Student Affairs: https://www.csusm.edu/sa/about/index.html This role directly supports Dr. Viridiana Diaz, Vice President for Student Affairs. Dr. Diaz brings over two decades of experience advancing student success and building inclusive campus communities. Learn more about Dr. Diaz here: https://www.csusm.edu/sa/about/about_vpsa.html Your Day Will Likely Include: Executive-Level Support (≈ 60%) Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow. Manage and prioritize the Vice President’s schedule, meetings, and initiatives with professionalism and discretion. Prepare briefings, talking points, reports, and presentations for high-level campus meetings and initiatives. Plan and execute divisional events, meetings, and conferences. Conduct research, analyze information, and draft correspondence and reports. Handle confidential matters with sound judgment and integrity. Coordinate travel logistics and related documentation. Office Management & Student Staff Leadership (≈ 40%) Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment. Recruit, hire, train, and supervise student assistants. Manage office systems, procedures, supplies, and resource allocation. Streamline administrative processes and identify improvements. Provide leadership and coordination for timekeeping and operational compliance. Experience You Will Bring To The Organization: Required: Bachelor’s degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience. Excellent organizational, analytical, and communication skills. Ability to manage multiple priorities with discretion and independence. Experience handling confidential information and sensitive issues. Strong command of Microsoft Word, Excel, Outlook, and research tools. Demonstrated problem-solving skills and initiative. Preferred: Experience providing executive-level support in higher education or a comparable environment. Familiarity with university systems, governance, and administrative processes. *This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks, and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. *Must participate in required campus trainings including, but not limited to, Data Security and FERPA training and CSU’s Gender Equity and Title IX training. *This position is required to complete the CSU’s Discrimination Harassment Prevention Program for Supervisors and/or Leads. The anticipated annual base salary range for this position is $78,000/year plus the awesome CSU Benefits. Why a career with CSU is for You The CSU system offers a comprehensive benefits package designed to meet you where you're at in life and typically adds 30-35% to your total compensation package. Benefits Summary: https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includes up to 24 vacation days per year (based on employee group/or services). Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events, artist events, and world-renowned speakers. Numerous professional development opportunities to advance your career including tuition waivers for yourself, a spouse, registered domestic partner or an eligible dependent child across any of the 23 CSU campuses. Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan) Medical benefits tailored to support various life stages We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits. Another Source works with their clients, on a retained project basis. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #AS1 #LI-SB1

Responsibilities

The Executive Assistant will provide executive-level support to the Vice President of Student Affairs, managing complex scheduling and high-impact projects. Additionally, the role involves overseeing office operations and guiding student staff to maintain an efficient work environment.