Executive Assistant to the VP LAM at Bosch-HomeComfort

São José dos Campos, São Paulo, Brazil -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Scheduling, Travel Coordination, Presentation Preparation, Report Generation, Correspondence Management, Stakeholder Communication, Confidentiality, Email Management, Action Item Follow-up, Project Coordination, Expense Reporting, Budget Tracking, Filing Systems, Relationship Management, Event Coordination

Industry

Renewable Energy Semiconductor Manufacturing

Description

Company Description Somos a divisão da Bosch focada em criar um futuro mais confortável e sustentável com soluções de ponta em climatização (HVAC). Impulsionados por uma recente aquisição estratégica que quase dobrou nosso tamanho, estamos em um momento único de expansão no Brasil, com nossa fábrica em São José dos Campos e equipes remotas/híbridas em todo o país. Aqui, você encontra a solidez da Bosch e a agilidade de um negócio em plena aceleração. Junte-se a nós e cresça junto com a gente. Job Description We are seeking an experienced and detail-oriented Executive Assistant to the Vice President of Latin America & Mexico to join our organization in São Paulo, Brazil. In this pivotal role, you will provide comprehensive administrative and strategic support to the VP LAM, enabling them to focus on driving business growth and organizational excellence across the region. The ideal candidate will be organized, efficient, and proactive, with a strong ability to manage multiple priorities while maintaining the highest level of professionalism and discretion. Manage the VP's calendar, schedule meetings, and coordinate complex travel arrangements across multiple countries within the LAM region Prepare and organize executive-level presentations, reports, and correspondence with meticulous attention to detail Serve as the primary point of contact for internal and external stakeholders, demonstrating exceptional communication and interpersonal skills Coordinate and support board meetings, executive forums, and strategic business initiatives Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion Manage email communications, prioritize incoming requests, and ensure timely follow-up on action items Coordinate cross-functional projects and initiatives, tracking progress and ensuring deliverables are met on schedule Prepare expense reports, track budgets, and manage administrative expenses with accuracy and efficiency Maintain organized filing systems and databases, both digital and physical, ensuring easy retrieval of critical documents Support the VP in stakeholder relationship management and event coordination Perform ad hoc projects and special assignments as needed to support the VP's strategic objectives Qualifications **Required Qualifications:** 3-5 years of professional experience as an Executive Assistant or in a similar administrative support role Proven experience supporting VP-level or C-suite executives in a corporate environment Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills in English and Portuguese Demonstrated ability to maintain confidentiality and handle sensitive information professionally Excellent interpersonal skills with the ability to interact effectively with all organizational levels Proficiency with email management systems and scheduling software Strong attention to detail and commitment to accuracy in all tasks **Preferred Qualifications:** Experience working in multinational organizations or with international teams Familiarity with Latin America business context and regional dynamics Knowledge of corporate governance and executive-level business processes Proficiency in Spanish in addition to English and Portuguese Experience with project management tools and CRM/ERP systems Experience coordinating travel and logistics across multiple countries Familiarity with budget tracking and expense management systems Knowledge of corporate meeting protocols and board-level procedures Additional Information O que oferecemos aos nossos colaboradores: PLR Plano de Saúde Plano Odontológico Wellhub (Gympass com subsídio parcial para o titular) Programa de Apoio ao Empregado - Assistência psicológica, social, jurídica e financeira Empresa cidadã: licença-maternidade e paternidade estendida KIT parentalidade, auxílio-creche para mamães conforme previsto em convenção coletiva Seguro de vida Auxílio Funeral Campanha vacinação Empréstimo consignado Programação anual - Calendário de compensação para todos os feriados e dias pontes Parcerias SESC/ SESI Outros benefícios específicos aplicáveis de acordo com o cargo e a localização

Responsibilities

The Executive Assistant will provide comprehensive administrative and strategic support to the VP of Latin America & Mexico, managing the VP's calendar, coordinating complex travel, and preparing executive-level documents. This role also involves serving as the primary point of contact, coordinating executive forums, and managing sensitive information with high professionalism.