Executive Assistant to the VP of Development - Pomona College at Another Source

Claremont, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Feb, 26

Salary

38.93

Posted On

11 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Communication, Event Coordination, Confidentiality, Budget Monitoring, Travel Arrangements, Microsoft Office, CRM Tools, Salesforce, Organizational Skills, Problem-Solving, Interpersonal Skills, Attention to Detail, Team Collaboration, Professionalism

Industry

Staffing and Recruiting

Description

At a glance Join Pomona College as an Executive Assistant to the Vice President for Advancement! Another Source’s client, Pomona College, is hiring an Executive Assistant to support the Vice President for Advancement and Campaign Director on campus in Claremont, CA. This is your chance to be part of one of the nation’s premier liberal arts institutions — supporting fundraising, alumni engagement, and advancement initiatives that make a real impact. What you’ll do: Partner closely with senior leadership to keep operations running smoothly Manage complex scheduling, communications, and high-profile events Coordinate with departments across campus and handle confidential information with care Contribute to a mission-driven, collaborative Advancement team What you bring: 6+ years of administrative experience (academic or advancement preferred) Exceptional organization and communication skills Tech-savvy with Microsoft Office and CRM tools (Salesforce experience a plus) A proactive, professional, and team-oriented mindset Pay range: $35–$38.93/hour Location: Claremont, CA (on-campus role) Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. Why Pomona College? You’ll join a collaborative, inclusive community that values excellence, innovation, and integrity — all within a stunning campus setting in Southern California. Learn more about Pomona College: https://www.pomona.edu Description: What you'll be doing Another Source’s client, Pomona College, is recruiting an Executive Assistant to the Vice President for Advancement to join their team on campus in Claremont, CA. About the Opportunity Pomona College is seeking an Executive Assistant to the Vice President for Advancement to provide high-level administrative, clerical, and organizational support to both the Vice President for Advancement and the Campaign Director. This full-time position plays a vital role in supporting the College’s fundraising, alumni engagement, and advancement initiatives. As a central member of the Advancement Division, the Executive Assistant ensures the smooth operation of the Office of the Vice President by managing calendars, communications, travel logistics, confidential records, and divisional events. This position requires discretion, attention to detail, professionalism, and the ability to represent Pomona College and the Advancement Division effectively when engaging with internal and external stakeholders. Key Responsibilities - Provide comprehensive administrative and clerical support to the Vice President for Advancement and Campaign Director. - Serve as the primary liaison for the Office of the Vice President and coordinate communications across the Advancement Division. - Manage complex scheduling for the Vice President, including meetings with donors, campus partners, executives, and dignitaries. - Prepare and organize meeting agendas, materials, minutes, and presentations. - Oversee travel arrangements, process reimbursements, and reconcile related expenses. - Monitor and track departmental budgets, expenditures, and assist in annual fiscal planning. - Support the preparation of materials for the Pomona College Board of Trustees and Advancement committees. - Coordinate logistics for divisional events such as retreats, celebrations, and staff meetings. - Maintain confidential donor records and departmental filing systems. - Respond to inquiries, process mail, handle invoices, and manage office supplies and equipment. - Collaborate with the Office of the President and other departments on behalf of the Vice President and Campaign Director. - Participate in special projects and provide administrative support for Advancement Division initiatives. Qualifications Education: Associate’s degree required, or an equivalent combination of education and experience. Bachelor’s degree in marketing, fundraising, business, or a related field preferred. Experience: Minimum of six (6) years of progressively responsible administrative experience, preferably supporting senior leadership in an academic or advancement setting. Skills & Abilities: - Exceptional organizational and multitasking abilities with a high level of attention to detail. - Strong written and verbal communication skills, with the ability to handle sensitive information discreetly. - Proficiency in Microsoft Office Suite and database management systems (Salesforce experience preferred). - Ability to prioritize and manage multiple projects in a fast-paced environment. - Professional judgment, diplomacy, and the ability to navigate complex and confidential situations. - Strong interpersonal and relationship-building skills across diverse internal and external constituencies. - Proactive problem-solving mindset and ability to work both independently and collaboratively. Why Pomona College? Join Pomona College, one of the nation’s premier liberal arts institutions and a member of The Claremont Colleges consortium. Pomona is committed to fostering academic excellence, equity, and a collaborative community that prepares students to lead and make a positive impact in the world. Pomona College offers: - Competitive compensation and comprehensive benefits package - Professional development opportunities and a supportive team environment - A mission-driven culture that values integrity, inclusivity, and innovation - A beautiful campus setting within the vibrant academic community of Claremont, CA Learn more about Pomona College: https://www.pomona.edu Position Details - Title: Executive Assistant to the Vice President for Advancement - Department: Advancement - Salary: $35-$38.93 hourly. - Work Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (occasional evenings and weekends as needed) Another Source Insight Another Source works with their clients on a retained project basis. As you review this posting, please do not self-select out if you do not meet every qualification. No one is 100% qualified—we encourage you to apply and share your story with us. #AS1 #LI-SB1

Responsibilities

The Executive Assistant provides high-level administrative support to the Vice President for Advancement and the Campaign Director. Key tasks include managing calendars, communications, travel logistics, and organizing divisional events.