Description:
Purpose: The Executive Assistant will provide executive-level administrative support to staff within the Community Affairs department and the Human Resources department, supporting both the VP of Marketing & Communications and the Director of Human Resources. Responsibilities include performing various administrative tasks and managing daily schedules and priorities to maintain efficient and effective operations for both departments.
Schedule: Full-time, 40 hours/week, Monday-Friday from 8 AM to 5 PM with a 1-hour lunch break. Some variation in hours worked will be necessary due to special projects or events.
Pay: $25.58-$33.26/hour

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

• Associate’s degree required; Bachelor’s preferred.
• Three to five years of administrative support experience required.
• Strong interest in nonprofit and community-focused work.
• Experience with Microsoft Office suite; experience with Google Suite and donor databases a plus.
• Knowledge of or interest in learning other digital and workflow tools.

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

Individuals must have the knowledge, skills, and abilities needed or demonstrate their ability to perform essential job functions, with or without reasonable accommodation, using various skills.

• Handle sensitive information with the utmost confidentiality.
• Work with frequent interruptions and respond appropriately to unexpected situations.
• Maintain open communication to foster an atmosphere of cooperation and professionalism.
• Ensure compliance with all company policies and procedures.

• Provide overall administrative support to the two departments, including scheduling meetings, maintaining calendars, basic research, report generation, taking minutes, inventory management and fulfillment, filing, and copying.
• Prepare records and reports required for administrative and regulatory purposes.
• Assist both departments with timely payments to outside vendors and contractors, including processing invoices, organizing payments, and maintaining financial records.
• For Community Affairs, support outreach efforts spanning communications, marketing, development and community engagement functions.
• Support human resources with management of the NH state loan repayment program
• Assist with general HR support, including creating new employee packets and swag bags, management of personnel files, and updating and maintaining job descriptions.
• Assist with maintenance of information on current donors and prospects, supporting direct mail, correspondence, and gift processing.
• Support community engagement efforts; assist in event planning, execution, and staffing.
• Work effectively with the team members throughout the organization and members of the public.
• Provide back-up assistance to the Senior Executive Assistant and Executive Assistant with varied tasks that support the Senior Leadership Team.
• Provide backup assistance with various projects for the Administration Team.
  Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.