At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

REQUIRED KNOWLEDGE AND EXPERIENCE:

• Requires a minimum of 6 years of relevant experience.
• Solid experience in an administrative role reporting directly to a Senior Leader
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Excellent organizational skills; attention to detail, ability to plan and prioritize
  Travel Requirement:
  Could have up to 20% travel as mostly decided by the VP

PHYSICAL JOB REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

• Uses problem solving techniques, tact and discretion when handling calls, making travel arrangements, scheduling meetings and managing other requests
• Attending business meetings and providing meeting summaries
• Supporting VP’s operational tasks such as simple excel and presentation. Producing documents, briefing papers, reports and presentations
• Carrying out background research and presenting findings into subjects the VP is dealing with
• Organizing and attending meetings, and ensuring the VP is well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, catering menus, room and equipment set up
• Organizing and dealing with incoming emails, meetings and post addressed to the VP; Welcoming and looking after visitors
• Organizing and maintaining the calendar and making appointments for the VP
• Managing budget monitoring, analyze and signal anomalies, handling expenses.
• Dealing with correspondence, making notes and minutes; · drafting reports and communicating messages to stakeholders
• Travel Arrangements - pre-planning where necessary. Spontaneous adjustments to travel, meetings or other requirements of the VP
• Devising and maintaining office systems to deal efficiently with meetings
• Organizing large-scale meetings/events on behalf of VP (Eg Townhalls, ELT meetings), managing logistics, working with cross functional teams to ensure execution of the meetings
• Work closely with other Executive Assistants across the globe, liaising and collaborating on projects as and when required
• Maintain and record personal records and documents to include but not limited to visa applications, travel document preparation etc.