GENERAL SUMMARY

Employees in this position, performing the full range of secretarial duties, function as secretaries coordinating office activities for non-clerical supervisors. They participate in and supervise the performance of a variety of clerical tasks, perform secretarial tasks, and participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, copier).

REQUIRED QUALIFICATIONS

• Associate Degree in a related field.
• A comprehensive command of grammatical structure, sentence structure, spelling, punctuation and the ability to compose, in good form, various correspondences.
• Knowledge and skill in the operation of computers and other standard office machines and equipment.
• Demonstrated proficiency in Word, Excel, and Power Point.

PREFERRED QUALIFICATIONS

• Bachelor’s degree.
• One (1) year experience in secretarial position.
  Job Type: Full-time
  Pay: From $15.92 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In perso

Examples performed by this position include:

• Serve as the public face of the Administration suite, notifying administrators of the arrival of their appointments or visitors, and providing directions to students/visitors that need assistance.
• Ensuring that all course syllabi for faculty are uploaded and maintained in Simple Syllabus.
• Send course master and syllabi copies to new faculty and, upon request, other constituents (i.e. other institutions, students, etc)
• Ensure that faculty courses and office hours are posted on their GOCC Google Calendars.
• Schedule department meetings twice a year, type and distribute the minutes.
• Assists faculty in preparing class materials as needed to deliver quality instruction.
• Prepare and honor the confidentiality of instructional materials including tests and exams. Does grade papers and/or tests. Does proctor quizzes, tests, or exams for instructors.
• Implement academic procedures for the end of semester student class evaluations.
• Type and distribute the agendas and minutes for the Academic Committees.
• Create and maintain faculty mailboxes each semester.
• Distribute faculty mail/messages daily and receive college deliveries for the Administration Suite (A-Wing).
• Order, secure and provide instructional and/or special supplies for all faculty.
• Maintain contact with the College Bookstore and multiple textbook publishers to facilitate textbook selection by Faculty and ensure textbook adoptions get in the system.
• Order desk copies, teachers’ manuals, and electronic books.
• Respond to students needing assistance contacting or communicating with faculty.
• Track faculty professional development, student learning outcome plans and data submission, Learning Management System (LMS) course publishing, committee participation, etc.
• Assist with (LMS) logistics. Send out correspondence to students and faculty as needed at the start of each semester.
• Assist with the process of creating and filling student internship opportunities.
• Assist with the coordination of class field trips including but not limited to organizing travel logistics, field trip forms, etc.
• Assist with the SPOL software and faculty credentialing processes.
• Assist with the Booking software for room reservations, run classroom utilization reports, and post class schedules each semester for each classroom.
• Maintain the copiers in the A and F-Wings. Order supplies and service as needed.
• Assist in monitoring the class cancellation line and notify students of cancellations.
• Utilize Watermark or Mobile Text Alerts to send campus announcements.
• Assist with the coordination of Student Awards Ceremony, Graduation, Ready Set Go, and other Academic Department Events as needed.
• Other duties within the scope of this position as assigned by their supervisor.