Executive Assistant to Vice President at Toyota Motor Corporation

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Strategic planning, Stakeholder management, Business acumen, Project management, Governance, Diary management, Microsoft Office, Communication, Decision making, Confidentiality, Time management, Reporting, Data analysis, Problem solving

Industry

Motor Vehicle Manufacturing

Description

Oh what a feeling! At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs. Together, we are Toyota. Toyota Motor Corporation Australia is well-recognised for offering: Fully maintained motor vehicle including insurance excluding fuel Annual contribution to your private health insurance worth over $1,900 Significant family vehicle lease and purchase discounts Flexible hours and workspaces, with a hybrid of working from home and in the office Wellness facilities – free onsite gym, end of trip facilities Free car parking and discounted onsite cafe Genuine career development: promotions, rotations and paid professional membership Paid volunteer days to support your community and matched workplace giving program 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave Access to Toyota’s RewardsHub – explore, manage and customise your benefits to suit your lifestyle What you’ll contribute to We are seeking an experienced and highly capable Executive Assistant to the Vice President to join Toyota’s Executive Office in a permanent, full-time capacity. The Executive Office is Toyota’s operating and governance arm, enabling effective leadership by providing strategic, governance, and operational support to the President & COO and Executive leadership. It plays a critical role in driving disciplined decision making, executive alignment, and the seamless execution of enterprise priorities. This role operates well beyond traditional administrative support. The Executive Assistant acts as a true extension of the Vice President, enabling strategic focus, shaping outcomes, and supporting the successful delivery of executive priorities. The role requires strong business acumen, sound judgement, and the ability to operate confidently in a fast paced, complex executive environment. This is a permanent role based at our CHQ office in Port Melbourne and is predominantly based onsite. How you’ll make an impact Partner strategically with the Vice President to enable focus on enterprise priorities through proactive planning, sound judgement, issue anticipation, and ownership of outcomes. Deliver high‑quality, executive‑ready materials—including summaries, dashboards, reports, and presentations—to support strategic, governance, and decision‑making requirements. Support and coordinate executive‑level projects and initiatives by managing activities, milestones, risks, dependencies, and cross‑functional inputs. Drive effective executive governance rhythms by coordinating forums and meetings, preparing high‑quality briefing packs, managing actions and follow‑ups, and ensuring alignment with enterprise governance frameworks. Manage the Vice President’s diary and workflow strategically, prioritising competing demands, optimising time and travel commitments, and exercising strong judgement on requests. Act as a trusted interface for senior internal and external stakeholders, while continuously improving ways of working, maintaining accurate records and systems, and handling highly confidential matters with discretion and integrity. Your attributes – if this sounds like you, we’d love to hear from you Demonstrated experience as an Executive Assistant or Executive Business Partner supporting executive‑level leaders within a large, complex organisation. Strong strategic thinking and business acumen, with the ability to exercise sound judgement and make informed decisions. Proven capability to manage and contribute to executive‑level projects and initiatives, operating with autonomy and accountability. Exceptional stakeholder management skills, with the confidence to engage, influence, and appropriately challenge senior leaders. Highly developed organisation, prioritisation, and time‑management skills, with advanced proficiency in Microsoft Office and the ability to produce executive‑ready materials of a high standard. Proactive, discreet, and highly professional, with the ability to anticipate needs, take ownership, and manage confidential information with integrity. Make your impossible, possible & apply today! You’re welcome to find out more by visiting our careers page: www.toyota.com.au/careers. Applications close on 15th May 2026 We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use. We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements. Toyota is an endorsed employer for all women. Please review Work180 website for further information. We don’t require a cover letter or selection criteria to be addressed. Come with us and help create the future. Why work for Toyota Come and join our team.

Responsibilities

The Executive Assistant will partner strategically with the Vice President to enable focus on enterprise priorities through proactive planning and sound judgement. They will also coordinate executive-level projects, manage governance rhythms, and act as a trusted interface for senior internal and external stakeholders.